What are the responsibilities and job description for the SECRETARY position at OFF SITE?
TITLE: Secretary APPROVED 6/30/14
RATE: $19.46 - $21.06 (Based on years in PSERS)
LOCATION: Ridgefield
2025-2026 School Year - 210 working days
QUALIFICATIONS:
- High school diploma required.
- Advanced secretarial and computer skills, including a working knowledge of various applications.
- Knowledge of operating computers, and specific software programs relative to school operation.
- Previous secretarial experience, preferred.
- Demonstrated ability to work in a multi-task environment.
- Excellent interpersonal skills and experience working with students, parents and personnel from various schools and agencies.
- Excellent organizational and time management skills.
- Maintain good rapport with co-workers and community.
- Maintain confidentiality of District and school business.
- Such alternatives to the above as the Board may find appropriate and acceptable.
REPORTS TO: Superintendent or designee
JOB GOAL: To establish and maintain a high standard of professionalism in the operation of projects, initiatives, and daily functions.
PERFORMANCE RESPONSIBILITIES:
- Handle confidential information concerning employees.
- Prepare correspondence and reports.
- Handle telephone and counter duties as needed.
- Take and transcribe minutes as needed.
- Cross-train and cover for other employees as needed.
- Maintain records for department.
- Input work orders as directed by administration using the appropriate computer program.
- Provide secretarial support for all matters.
- Maintain schedules and paperwork.
- Any other duties assigned by the Superintendent or his/her designee.
POSITION SPECIFICATIONS:
PHYSICAL DEMANDS:
- Ability to sit and talk and hear.
- Ability to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and move quickly when necessary to promote student learning and/or safety.
- Must be able to lift and/or move up to 25 pounds. Over 25 pounds requires assistance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SENSORY ABILITY:
- Ability to speak clearly and distinctly.
- Auditory acuity to be able to use telephone.
- Visual acuity to read correspondence and computer screen.
WORK ENVIRONMENT:
- Indoor and outdoor environments.
TEMPERAMENT:
- Ability to work as a member of a team.
- Must be courteous.
- Must be cooperative, congenial, service oriented, and promote these qualities in the building.
- Ability to work in an environment with frequent interruptions.
Secretary Page 2 of 2 APPROVED 6/30/14
COGNITIVE ABILITY:
- Ability to follow written and verbal directions.
- Ability to demonstrate good written and verbal skills.
- Ability to effectively present information in one-on-one and small group situations to students, staff, and other employees of the organization.
- Ability to read, write and do computations.
- Ability to work independently and make work-related decisions.
- Ability to complete assigned tasks with minimal supervision.
- Ability to exercise good judgment in prioritizing tasks, and problem solving.
- Ability to use correct grammar, sentence structure and spelling.
- Ability to communicate effectively at all organizational levels.
The information contained in this job description is for compliance with the American with Disability (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding the position and additional duties may be assigned.
TERMS OF EMPLOYMENT: Work year and salary in accordance with the agreement between the District and the Millcreek Association of Educational Secretaries Meet and Discuss Agreement.
EVALUATION: Performance will be evaluated annually by the Superintendent or his/her designee.
Salary : $19 - $21
