What are the responsibilities and job description for the AP/AR Clerk position at Office Master, Inc.?
OM Seating is a vibrant, warm, design-forward manufacturer of office seating. As part of OM Seating Accounting team, our AP/AR Clerk will be responsible for AP and AR related tasks, processing sales commissions/SPIFF , as well as serving as a backup for the team members as needed.
Are you a focused, driven, and roll-up-your-sleeves person who is looking to be part of a team? We want you!
Under this role you will:
- Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
- Generate weekly aging report analysis with collection updates
- Prepare and set up new customer accounts
- Prepare and send monthly sales reports to sales reps
- Prepare and file monthly/quarterly/annual sales reports to various states
- Collaboratively work with accounting team for Month End Closing
- Work collaboratively with other accounting staff to ensure accuracy in finances
- Review and promptly respond to customer emails for various accounting related matters within 1 business day
- Effectively communicate with other departments to resolve customer order issues as they arise
- Serve as back up for the rest of the accounting team on their absence, with tasks such as:
- Review, verify, adjust, and process SPIFF and sales commission monthly
- Review, verify and process AP invoices and ensure payments are made in a timely manner
- Process credit card payments per customer request on merchant services
- Post customer payments by recording cash, check, and credit card transactions
- Reconcile daily deposits between ERP and bank
- Review customer account history and release orders
- Maintain customer records in ERP and update as needed
- Create credit memos for authorized deductions or adjustments on a weekly basis
- Other duties as assigned
Qualifications
- High degree of attention to detail is key!
- Strong time management and organizational skills
- Ability to work independently and prioritize tasks
- Proactive and critical thinking
- Flexible and Adaptable
- Must be reliable and extremely trustworthy
- Ability to maintain confidential and meticulous records
- Knowledge of basic accounting principles
Requirements
- Associate's degree, with emphasis on accounting preferred
- 2-3 years’ experience with accounts payable, accounts receivable or general accounting
- Proficient Microsoft Office knowledge and skills (Excel, Outlook)
- Excellent mathematical skills
- Excellent verbal communication skills
- Excellent interpersonal and customer service skills
- Strong phone skills
- Calm and professional demeanor
Details:
- Job Type: Full Time (40 hours a week)
- One location: Ontario, CA
- Typical workday: 8:30a to 5:00p, M-F
- Pay Rate $23.00 – $25.00 Compensation may vary commensurate with experience.
Benefits:
- Medical/Dental/Vision Insurance
- 401k
- 401k Matching
- Sick Leave
- Vacation time
- Paid Holidays
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $23 - $25