What are the responsibilities and job description for the ACCOUNTING TECHNICIAN position at Office of Clerk Circuit Court?

Job Description

JOB SUMMARY / DESCRIPTION

The Osceola County Clerk of the Circuit Court and County Comptroller is looking to onboard a highly motivated Accounting Technician, who is willing to work in a culture driven by public service. We are recruiting an Accounting Technician that will instrumentalize their professional expertise to successfully meet organizational aspirations through exemplary execution of assigned account receivable and payable tasks. Tasks include preparing, reviewing, reconciliating, processing, and recording billing related to internal service funds, and balancing and distribution of departmental data.

DUTIES & RESPONSIBILITIES :

Performs complex accounting support work and accounts maintenance functions according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
Prepares, processes, reconciles, and accurately records remote, hard, and cash receipt deposits; classifies receipts in accordance with established codes; prepares daily tabulation and reports of cash receipts; accounts for and safeguards cash and checks.
Ensures revenues are coded and recorded correctly to the proper account in the general ledger and or subsidiaries.
Reviews all work processed for the purpose of ensuring accuracy in accounting; verifies and reconciles tasks for fund accounting transactions according to department checks and balances procedures.
Maintains and updates critical logs, various databases, accounts, backup and vendor files and schedules; generates a variety of records, lists, forms, reports and / or statements relating to department functions; prepare, issues, or renews a variety of fiscal documentation.
Reviews reports, including budget to actual, to ensure payments do not exceed designated dollar amount based on purchase orders, contracts, agreements and budget, and maintain compliance.
Calculates, prepares, reconciles, and records tax remittances with supporting financial statements and documentation.
Receives, processes, and verifies accuracy and completeness of remittance documents. Applies payments to accounts.
Issues and tracks bonds to ensure proper record-keeping and compliance.
Prints, scans, copies, distributes, and / or files records, lists, forms, reports, statements, spreadsheets, and other documentation applicable to assigned accounting functions.
Conduct pre-audit assessments by meticulously reviewing financial records and transactions to identify discrepancies, inconsistencies, and potential issues for further investigation by auditors.
Reviews, batches, downloads, and exports from software application for the County's purchase card charges through bank's web software.
Conducts audit of receipts to review for readable scan images and proper account coding according to departmental procedures.
Receives and responds to inquiries concerning records, assigned accounts, and guides customers on proper procedures; provides resolution, information, or direction accordingly in a timely manner.
Works with Accountants and departments on proper account allocation.
Reviews, processes and verifies posting of wires, payments or invoices; releases any purchase orders according to the request of the department.
Performs other duties as assigned.

SKILLS & ABILITIES :

Knowledge of pre-established local, State, and Federal policies, procedures and regulatory requirements applicable to the work.

Thorough knowledge of basic bookkeeping and general accounting principles and techniques.

Skill in performing moderately complex mathematical computations and tabulations accurately and efficiently; intermediate level business mathematics, including addition, subtraction, multiplication, division, percentages and decimals.

Ability to organize and prioritize, tasks that involve complicated and varied procedures or work methods, permitting reasonable initiative and independent judgment in order to meet established deadlines; and follow up on assignments with minimum direction.

Ability to interpret a variety of instructions in written, oral, or schedule form and interpret policies, agreements and regulations.

Ability to establish and maintain effective working relationships and communications with co-workers, department management, businesses, other fiscal organizations, and the general public.

Ability to access, operate and maintain various software applications in Microsoft Office Suite. Must be proficient at Excel at an intermediate level, advanced level is preferred.

Ability to operate standard office equipment e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines.

Ability to read, update and maintain various records and files; knowledge of administrative support functions, e.g., data analysis, reports processing, documentation proofing.

PROFESSIONAL REPRESENTATION :

Acts, dresses, and behaves in a professional manner to reflect a positive image of the Clerk & Comptroller’s Office.

Establishes and maintains a highly effective working relationship with all levels, both internally and externally, in a courteous and professional manner.

Supports healthy organizational culture, utilizes progressive practices such as communication, empowerment, innovation, rewards, recognition, and teamwork to promote a positive organizational culture that emphasizes modernization, customer service, leadership, and alignment with the values, goals, and mission of the Clerk & Comptroller Office.

MINIMUM QUALIFICATIONS :

Two (2) year degree in Accounting, Business, or related field.

Two (2) years' experience in specialized accounting support work that demonstrates the ability to maintain accurate and detailed financial data in an automated systems environment preferably in a government entity; or equivalent combination of four (4) years' education, training and experience in specialized accounting support work that demonstrates the ability to maintain accurate and detailed financial data in an automated systems environment preferably in a government entity

Must possess and maintain a valid Florida driver’s license.

Must meet Clerk’s Office testing requirements.

PHYSICAL REQUIREMENTS :

Sitting for long periods of time.

Talking, hearing, seeing, and repetitive motion.

Occasional (up to 1 / 3 of the work time) lifting, carrying to lift up to 15 lbs., pushing and pulling.

Some occasional walking or standing may be required.

There requirements may not be all inclusive. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.

An Equal Opportunity Employer / ADA / Veteran's Preference

The Clerk of the Circuit Court and County Comptroller does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, gender identity, sexual orientation, pregnancy, genetic information, veteran status, mental or physical disability or any other category protected by law in employment or the provision of services.

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