Trustee Aide, SR24

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

SALARY

$63,000 per year.

GENERAL PURPOSE OF POSITION

The Trustee Aide is responsible for providing day-to-day administrative support to a Trustee of the Office of Hawaiian Affairs. The Trustee Aide handles a wide range of executive support related tasks for the Trustee, with little or no supervision. The Trustee Aide must regularly resolve complex administrative problems independently.

The Trustee Aide is also expected to conduct necessary research, data collection and analysis, and develop complete recommendations for projects assigned by the Trustee.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Research Projects

a. Conducts preliminary research, fact-finding and analysis on subjects as assigned by the Trustee. Prepares, compiles, extracts and analyzes data, and prepares reports, documents and bulletins on research findings as directed.

b. Provides research and data support to program staff. Assists program staff in the development and design of programs to advocate for and provide services to beneficiaries.

2. Administrative Support for Trustee

a. Serves as the personal and confidential assistant to the Trustee, and administrative support to the Trustee. As assigned, reviews award certificates, resolutions, approval forms, etc. for accuracy and completeness before Trustee signs them. Handles confidential information which may have an impact on OHA’s operations, performance or reputation if shared beyond its intended audience.

b. Digests reports and legislation referred to Trustees. Drafts white papers, speeches, statements, letters, memos, Action Items, BOT resolutions, and other written materials requested by the Trustee.

c. Responsible for managing complex schedules and calendars of the Trustee. Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities using discretion and independent judgment.

d. When the Trustee Aide works for a Trustee who serves as the Chair of the Board of Trustees (BOT) or the Chair of a Committee, coordinates with OHA staff on the assembly and preparation of Action Items, resolutions and testimony for Board or Committee meetings, and committee reports, as assigned by the Committee Chair. Completes and maintains a file of Board or Committee meetings.

3. Communications and Constituent Relations

a. Screens, prioritizes and directs the Trustee’s visitors and telephone calls. Serves as the liaison between the Trustee and other staff, other offices and agencies.

b. Answers inquiries and provides assistance to the Trustee’s constituents. Receives/follows-up on telephone inquiries or complaints focused upon matters Trustee wished addressed directly, rather than referred to Administration.

c. Coordinates the Trustee’s public relations. Coordinates meetings, hearings and field trips for the Trustee.

d. Prepares, as assigned, draft talking points, options, recommendations for Trustee’s consideration in responding to community issues/concerns.

4. Accounting Activities

a. Manages Trustee’s allowance account. Prepares purchase requisitions, payment of invoices, check requests and request for reimbursements.

b. Maintains adequate records and prepares reports required to be submitted to Administration.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

1. Performs other related duties as assigned by the Trustee.

2. Each Trustee Aide serves at the pleasure of the Trustee. Each Trustee is responsible for selecting the Aide and determining who is best qualified for the job.

3. Travel on OHA business will be required for this position and have a valid driver license.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree. Degree or equivalent work experience required in Hawaiian culture, Hawaiian history, planning, archeology, public policy, political science, public administration, social work, economics, business, statistics, health, education, or another human services related field.

Equivalent work experience may be substituted for university or college education on a year-for-year basis.

2. One and one-half (1-1/2) years of general experience that demonstrates possession of the ability to read and comprehend complex materials, write reports, organize work, express ideas orally and in writing, and use analytical methods and tools; and of knowledge of human relations, English grammar, and research methodologies and techniques.

3. Three (3) years of experience working independently as an executive assistant, administrator, researcher, analyst, planner or as a department manager or executive.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Research principles and practices and report writing
• General research sources and sources of socio-economic information
• Hawaiian based community development organizations and practices
• Hawaiian culture, history, and current events
• Governmental organization, programs and functions
• OHA’s Lines Of Business and programs
• OHA’s policies and procedures

2. Must have demonstrated skills or ability in:

• Planning, organizing and conducting research
• Analyze and review documents, statistics, and contracts
• Document research findings
• Administrative, clerical and executive office support
• Use and knowledge of e-mail, word processing and presentation software
• Project management (including planning, organizing, scheduling, and prioritizing)
• Basic budgeting procedures and financial recordkeeping
• Documentation and records management
• Creation, handling and maintenance of sensitive and confidential information

An Equal Opportunity Employer

Job Type: Full-time

Pay: $63,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $63,000