What are the responsibilities and job description for the Director of Administration position at OFFICE OF LABOR RELATIONS?
- OFFICE OF LABOR RELATIONS
- Full-Time
- Exam May Be Required
Job Description
The office of Labor Relations Administration Division is seeking to hire an Administrative Manager (candidate must be permanent in the Administrative Manager title), to serve as the Director of Administration reporting directly to the Assistant Commissioner of Administration and Employee Development. The Director of Administration will be responsible for the following:
- Perform human resources management and related personnel activities involving the interpretation and application of civil service rules, laws and policies and oversight of the agency’s pre audit hiring and post audit promotions/salary adjustments plans.
- Implement personnel actions for new hires, rehires, transfers (DP-72s), and current employees in compliance with citywide requirements and DOI policies. utilizing City HRIS system, such as NYCAPS, PMS, PRISE, Pi, Payroll and CHRMS.
- Administer civil service hiring pools based on agency need and in accordance to NYS civil service law.
- Evaluate and review new hire recommendations, salary adjustments and promotions through analysis of justification memos and related materials prepares recommendations and requests for adverse employment actions.
- Authorizes appointments, promotions, civil service list pick ups and/or transfers and reinstatements in NYCAPS.
- Works directly with Assistant Commissioner of Administration and DCAS personnel on job analyses for civil service examinations and other related workforce studies and data evaluations.
- Work directly with the Equal employment Opportunity (EEO) team on various EEO matters.
- Serve as liaison for OLR with COIB, DCAS and OMB on employee matters including filing deadlines, personnel actions, and related transactions.
- Responsible for ePerformance roll-out and Absence Control Program for the agency.
- Review agency wide timesheets; address any timesheets requiring corrective actions including but not limited to making adjustments, approvals, creating/assigning schedules and schedule overrides.
- Prepare and review agency payroll and related calculations; FMLA; PFL; Workers Compensation and Lump Sums related reports to ensure accuracy.
- Prepare presentations and related materials for the agency as related to human resource matters.
- Additional duties and responsibilities as assigned by the Assistant Commissioner of Administration.
ADMINISTRATIVE MANAGER - 10025
Minimum Qualifications
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
- Strong interpersonal, diplomacy, reliability, and organizational skills. Handles confidential and sensitive matters with discretion. - Proficient in Microsoft Office applications, particularly Excel and PowerPoint. - Proficient in City Time, PMS, CHRMS, RMDS, NYCAPS, Pi, Lump Sum Payment, Payroll and Timekeeping procedures. - Knowledge of collective bargaining processes as related to compensation specifically, Recurring Increment Payments (RIP), Additions to Gross (ATG) and longevity. - Knowledge of 55A Program and Disability Rights Policies and Practices.
55a Program
This position is also open to qualified people with disabilities who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss it with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Shortlist
- Experience Level:Manager
- Category:Administration & Human Resources
Salary : $91,090 - $130,000
