Administrative Specialist

Summary The Department of the Interior is devoted to protecting and preserving the natural resources of this great nation, including National Parks, Landmarks, and the well-being of communities, including those of Native American, Alaska Natives and affiliated Islanders. Responsibilities This position is located within the Office of the Assistant Secretary for Policy, Management and Budget (AS-PMB), Deputy Assistant Secretary for Administrative Services (DAS-AS), Business and Administrative Services Division (BASD) in Washington, DC. At the full performance level (GS-11) the major duties of this position include, but are not limited to the following : 1. This position supports the BASD Regulations Team Lead and the PMB BASD Correspondence Control Unit (BASD CCU) to ensure Regulations, Agendas and correspondence are entered into the Document Tracking System (DTS), routed to the proper executives for review and surname. 2. Ensures a continued understanding and application of the regulations and policies associated with time and attendance of political, career, leadership and senior executives, review and process all time and attendance actions for offices, staff and senior executives. 3. Conducts special assignments involving the selection, completion, and summarization of data used in reports, meetings crossing organizational lines, conferences, hearings before congressional committees, and briefings for management officials. 4. Serves as liaison between management officials and subordinates, speaking with the authority delegated by the executives and does so in a professional and timely manner. Tracks and follows up on pending assignments for senior leadership to assure appropriate, timely responses and those deadlines are met. 5. Gathers information related to a wide variety of program issues and new initiatives and assembles and analyzes this data as it relates to the needs of the office. The incumbent prepares briefing books for speeches and meetings. Additionally, the incumbent coordinates projects done by others, gathers and creates briefing materials for the executives from materials provided by others. The incumbent reviews high priority documents and uses refined judgement to determine whether high-level executive's time and attention is required. 6. Maintains effective interaction with all administrative functional areas for offices and managers supported. These functional areas include budget, finance, space, telecommunications, information technology, and property. 7. Processes Federal Register Notices through the Document Tracking System, ensuring all surnames are received. 8. Ensures the PMB Office has obligated funds prior to transmitting notices to the Federal Register 9. Logs federal registers on a tracking spreadsheet. 10. Assists with Unified Agendas, 90-day Lists and Data Calls. 11. Processes Government Publishing Office (GPO) Print Orders through GPO Publish. 12. Processes new GPO Express applications and annual renewals. 13. Attends Publishing Council meetings and Information Collections meetings. The Office of the Secretary, Assistant Secretary Policy, Management & Budget, Administrative Service Support Staff has determined that the duties of this position are telework eligible. Salary Information GS-09 : $69,923 - $90,898 per annum. First time hires to the Federal government normally start at the lower salary range of the grade level. This vacancy may be used to fill additional positions as vacancies become available. Requirements Conditions of Employment You must be a U.S. Citizen. You will be subject to a background / suitability investigation / determination. You will be required to have federal payments made by Direct Deposit. You must submit ALL required documents and a completed questionnaire. Selective Service : If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See Qualifications To qualify for this position, you must meet the (1) Basic Educational Requirements OR (2) Specialized Experience for the series / grade to which you are applying. 1) Basic Educational Requirements : Applicants may substitute education for specialized experience as outlined below : A. Degree : Master's or equivalent graduate degree OR 2 full years of progressively higher-level graduate education leading to such a degree OR L.L.B. OR J.D., if related. TRANSCRIPTS ARE REQUIRED. OR B. Combination of education and experience course work as shown in A above, plus appropriate experience or additional education. (2) Specialized Experience To qualify for the GS-09, you must possess at least one full year of specialized experience equivalent to at least the GS-07 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience : 1) Assisting in gathering information related to a wide variety of program issues, new initiatives, and assembling and analyzing data as it relates to the needs of the office 2) Serving as liaison between management officials and subordinates, speaking with the authority delegated by executives 3) Coordinating with senior executives sufficient to reviewing correspondence submissions; and 4) Interacting with all administrative functional areas to include budget, finance, space, telecommunications, and information technology. MUST MEET ALL. Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website : All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet Time-in-Grade requirements by the closing date of the announcement. Education Education : If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements. Foreign Education : Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit : Additional Information Reasonable Accommodation Requests : If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here : Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position. Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties. The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.

Salary : $90,898