Office Assistant

The ideal candidate will be a hard-working professional able to provide essential support for daily office operations by managing various clerical and organizational tasks. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Core Responsibilities

• Communication: Answering phone calls, handling email, and responding to inquiries.
• File Management: Maintaining organized filing systems, both physical and electronic. Create and update records ensuring accuracy and validity of information
• Scheduling and Coordination: Managing calendars, plan and schedule meetings and appointments.
• Office Support: Monitor level of supplies, ordering supplies, maintaining office equipment and ensuring a clean organized work environment.
• Data Entry and Management: Updating information in database and spreadsheets, and assisting with data analysis
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with clients and vendors to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Reception Duties: Greet visitors and customers, providing information and assistance

Skills Required:

• Communication Skills: Excellent written and verbal communication skills are essential for interacting with clients, colleagues and vendors.
• Organization and Time Management: The ability to manage multiple tasks, prioritize effectively, and meet deadlines is crucial.
• Computer Proficiency: Strong skills in using office software (e.g. Microsoft Office Suite) and other relevant software are necessary.
• Problem-Solving and Adaptability: The ability to identify and resolve issues, and adapt to changing priorities and deadlines is important.
• Attention to Detail: Accuracy and attention to detail are required when handling documents, data, and other information.

You will be applying for a job with an independently owned and operated Office Pride franchised business and not with Faith Franchising Company, Inc., the franchisor of the Office Pride system, or any of its affiliates. Each franchise handles all employment matters for their specific location. Office Pride® is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.