Description

Job Description

Job Title: Operations Assistant (Data Entry Clerk)
Location: OEN – Blakely, GA
Department: Supply Chain/Logistics
FLSA Status: Non-Exempt
Safety Sensitive Position: No

We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and the planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling us to produce better quality and a more reliable, traceable, and transparent supply. Supplying products and ingredients on a scale is just the start. We add value through our unique, complementary portfolio of natural, delicious, and nutritious products. With our fresh thinking, we help our customers unlock the sensory and functional attributes of cocoa, coffee, dairy, nuts, and spices, enabling them to create naturally good food and beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real.

Position Summary

Reporting to the Supply Chain Manager, the Data Entry Clerk will be responsible for maintaining all production and quality records by entering data into the SAP application, as well as handling invoicing. This position will collaborate with Production, Quality, Logistics, and Customer Service to ensure the accurate and timely completion of paperwork.

The ideal candidate must possess a great attention to detail and be able to work in a fast-paced environment. They will need to be able to prioritize multiple tasks and communicate effectively with various teams to ensure that the process and documentation are recorded accurately.
Position Responsibilities

• Responsible for receiving and distributing Freight and Testing invoices for the Blakely plant and forwarding them to OGBS for entry and payment.
• Responsible for scanning all Blakely Production to Blakely Management.
• Responsible for receiving all production from Sylvester, Dublin, and Blakely plants.
• • a. All Production is to be checked for Yield and Shrink accuracy before data entry.
  • b. All Productions are to be keyed in SAP system daily.
  • c. All Quality results from Production is to be sent to OGBS for data entry d. Al Invoicing for Production is to be keyed in SAP system daily.
• Responsible for receiving all shipments from Sylvester, Dublin, and Blakely plants.
• • a. All shipments of Olam-owned peanuts are to be invoiced through the SAP system.
  • b. All Shipments for intra–company movements are to be posted and filed.
  • c. All Shipments for customer-owned goods (Tolling) are to be posted, copies sent to customers, and filed with each production. i. All additional invoicing for Pallets, Desiccants, etc., is to be done before filing away.
• Responsible for accumulating all documentation for each Production:
• • a. Plant Production
  • b. QA Analysis
  • c. Grade, Afla, and any other requested testing documents
  • d.Shipments
  • e. Sales Orders (Sales Orders are pulled at the time of shipment).
• Responsible for letting OGBS know when Quality Entry from Production is ready for entry. This includes sending outside analysis to OGBS for data entry and processing.
• Responsible for receiving Invoicing from OGBS for Federal State, Leek, and G&G Gofer and distributing this to the customers.
• Responsible for the final docket for each production and scanning to a permanent PDF file.
• Responsible for responding to customers about invoicing queries.
• Responsible for answering the Main Phone line.
• Responsible for all UPS Shipments.
• Maintain a constant sense of urgency and awareness of all company policies and procedures.
• Keep management fully informed of operating activities under his/her jurisdiction and of any problems encountered, along with solutions to those problems.
• Perform additional duties and responsibilities as assigned by Olam Edible Nuts, even though the assignment may not have explicitly been outlined previously in this job description.

Position Requirements

• High School Diploma is required.
• Strong oral and written communication skills are required.
• Strong people skills, customer service skills, and motivation are required.
• Strong mathematical proficiency is required.
• Excellent computer skills, including Microsoft Office, are required.
• Excellent interpersonal, communication, and time management skills are required.
• Must be self-motivated with the ability to operate at a high level with minimal supervision required.

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as mutually agreed upon to meet the ongoing needs of the organization.

ofi provides equality of opportunity for all persons concerning hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment decisions will be made based on qualifications, merit, and business needs. If you require assistance or an accommodation due to a disability, please get in touch with us at US-Talent.Acquisition@ofi.com for support.

At ofi, we celebrate our diversity. Olam Americas Inc. is proud to be an equal opportunity workplace.