What are the responsibilities and job description for the Human Resource Coordinator position at OFI?
Description
We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable, and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious, and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts, and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real .
Position Summary
Reporting to the HR Generalist, the HR Coordinator will be responsible for providing general HR support and will partner with Human Resources management on administering policies and programs and recruiting. This role provides administrative support to the HR function as needed, including record-keeping, file maintenance, and HRIS entry. The ideal candidate will operate with accuracy, integrity, and confidentiality.
Position Responsibilities
- Provide administrative support to Human Resources department.
- Compile and update employment files, including I-9’s and managing the department filing system.
- Process documentation and prepare reports relating to employment activities (staffing, recruitment, training, performance evaluations, etc.).
- Coordinate HR projects (meetings, training, surveys, etc.) and take minutes.
- Assist with employee requests regarding human resources issues, rules, and regulations.
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.).
- Coordinate and participate in new hire orientation, including preparing and submitting all new hire documents.
- Assist recruiters to source candidates and update systems; Communicate with hiring managers at all stages of the recruitment process to provide updates and collect feedback in partnership with the recruitment team.
- Facilitate off-boarding process, which includes processing resignations, employee and manager communication and equipment collection.
- Escalate workplace issues and employee complaints to site HR Manager or Regional HR Director when appropriate.
- Generate and distribute reports related to employees hired, turnover, recruiting activities, training completion, department rosters as needed.
- Maintain and verify the accuracy of data entered the HRIS systems; makes necessary corrections to information when required.
- Track and report leave of absences and worker’s compensation claims.
- Perform and report out findings of periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.
- Performs other general clerical duties and assists with special projects, as needed.
- Perform other duties as assigned.
Position Requirements
ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided based on qualifications, merit, and business need.
