What are the responsibilities and job description for the FT - Administrative Assistant II - Parks & Cemetery Division position at Ogden City Corporation?
ADMINISTRATIVE ASSISTANT II
Department : Public Services
Division : Parks, Cemetery & Trails
Pay Grade : GRADE 120 : $43,489.03 to $63,059.09 Annual Salary ($20.91 - $30.32 Hourly rate)
FLSA Status : Non-Exempt, Full-Time, 40 Hours Weekly, Eligible for Benefits
GENERAL SUMMARY
This position performs a wide variety of responsible clerical work in support of the division and provides information and assistance to the public regarding departmental policies and procedures. Receives general supervision from management staff.
ESSENTIAL JOB FUNCTIONS
- Assist in preparing and maintaining requisitions, and managing travel, purchasing, and supplies.
- Maintain and prepare budget reports and tracking.
- Coordinate the scheduling of facilities as required.
- Coordinate and provide supportive services for the Parks, Cemetery & Trails Division.
- Provide excellent customer service to the public, clients, and colleagues.
- Provide Customer Service; answer the telephone and greet Park, Cemetery & Trail patrons.
- Acts as the secondary contact for cemetery patrons and funeral directors in scheduling interments and dis-interments in the Ogden City Cemetery.
- Provide information on departmental and city policies and procedures as required.
- Type, word process, and proofread various documents, including general correspondence, meeting minutes, agendas, reports, memoranda, and statistical charts from rough drafts, notes, recordings, or verbal instruction.
- Perform a wide variety of clerical work, including maintaining accurate and detailed logs and records.
- Assist in verifying the accuracy of the information, research discrepancies, and record information.
- Input and retrieve data and text; organize document storage and filing.
- Compile information and data for statistical and financial reports.
- Maintain a variety of statistical records and check and tabulate statistical data.
- Maintains all park reservations, and graffiti removal records and assists in scheduling maintenance and work orders.
- Maintains a variety of programs, including work management software.
- Provide information and forms to the public as needed.
- Apply departmental policies and procedures in determining completeness of applications, forms, records, and reports.
- Take minutes for assigned boards and committees. Some meetings may occur after office hours.
- Prepare and distribute agendas.
- May collect revenues for the public.
- Receive, deposit, and document fiscal transactions.
- Assist in community outreach activities as required.
- Contact the public and outside agencies in acquiring and providing information and making referrals.
- Receive, sort, and distribute incoming and outgoing correspondence.
- Maintain the file management system in cooperation with the City Recorder.
- Participate in safety and risk management activities; take action to reduce liability to the city.
- Attendance and punctuality are essential functions of this position. Employees are required to work as a team and frequently meet with co-workers and supervisors; employees must communicate in person with the public during office hours; and employees must use on-site equipment.
- Perform other related duties as required / assigned.
EDUCATION AND EXPERIENCE REQUIREMENTS
SPECIAL REQUIREMENTS
OGDEN CITY BENEFITS
FULL JOB DESCRIPTON ATTACHED AS PDF
Job Posted by ApplicantPro
Salary : $43,489 - $63,059
