What are the responsibilities and job description for the Billing Coordinator position at Ogletree Deakins?
Position Summary
We have an opportunity for a Billing Coordinator to join the firm’s expanding Financial Operations department. The Billing Coordinator is responsible for Billing, including all pre-billing Visatrax, Blackbox and Elite maintenance (adding cost centers, revising billing credits, running pre-billing reports to assure necessary custom data has been entered into Visatrax). The successful candidate must reside proximate to Salt Lake City, UT, Las Vegas, NV, and Phoenix, AZ and this position may be remote or hybrid.
Essential Functions
Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information
If you have questions, please e-mail Megan Becker at megan.becker@ogletree.com with "Billing Coordinator" in the subject line. Please note, applications submitted via e-mail will not be considered.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 59 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.
Equal Opportunity Employer.
We have an opportunity for a Billing Coordinator to join the firm’s expanding Financial Operations department. The Billing Coordinator is responsible for Billing, including all pre-billing Visatrax, Blackbox and Elite maintenance (adding cost centers, revising billing credits, running pre-billing reports to assure necessary custom data has been entered into Visatrax). The successful candidate must reside proximate to Salt Lake City, UT, Las Vegas, NV, and Phoenix, AZ and this position may be remote or hybrid.
Essential Functions
- Paying a large volume of invoices from outside vendors
- Processing check payments from individuals and assigning extensions for all special billing cases
- Processing credit card payments
- Closing files in Visatrax
- Processing checks
- Emailing clients about past due balances/aged accounts
- Fee quotes to clients and Ogletree staff and clients
- Assigning all global cases
- Preparing Excel billing reports for clients and Ogletree staff
- Cancelling/crediting closed assignments
- Closing files in Visatrax
- Upkeep of numerous fee schedules in the Blackbox
- Reassigning cases (reassign in Zoom and transfer billing credit in Elite)
- Responding to invoicing questions
- Uploading time from the Blackbox into Elite and running tote reports
- Assist with maintaining trust account
- NVC payments
- Organizing cashier’s check requests
- Assist the secretaries with process questions
- 4 years of accounting experience with 2 plus years of higher education or 7 years of accounting experience without higher education.
- Analytical – able to mine and collect data.
- Strong Organization, communication, and problem solving skills.
- Teamwork – willing and eager to help others and share knowledge and skills.
- Dependability – follows instructions, responds to management direction. Willing to commit to additional hours when necessary to reach Firm objectives.
- Initiative – takes independent actions and reasonable risks; Asks for and offers help when needed.
- Knowledge – basic and advanced accounting knowledge.
- Leadership – strong leadership skills, able to motivate others.
Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information
If you have questions, please e-mail Megan Becker at megan.becker@ogletree.com with "Billing Coordinator" in the subject line. Please note, applications submitted via e-mail will not be considered.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 59 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.
Equal Opportunity Employer.
