What are the responsibilities and job description for the Sales Associate position at Ohana Realty Corp.?
About Ohana Realty
Ohana Realty is a fully integrated brokerage that represents residential real estate within world-class resort and residential communities, offering a customized approach uniquely suited to high-end clientele. Over the past ten years, we have perfected our brokerage model and closed over $2.8B in residential sales. Our success is built on a deep understanding of luxury markets, coupled with a personalized and data-driven approach to every project.
Your Opportunity
Ohana Realty is seeking a dedicated and detail-oriented Sales Associate with strong interpersonal skills to join the sales team at Montage Residences Healdsburg—a luxury residential community situated within the 258-acre Montage Healdsburg resort in Northern Sonoma, California. This key role will focus on the sales, transactional, and operational needs of our residential brokerage, supporting our ongoing objective of selling world-class real estate across our luxury properties. As an essential team member, you will provide critical support to the entire sales process, helping uphold our reputation for excellence and enhancing the client experience.
This position is based in our Healdsburg sales office and reports directly to the Sales Manager of Montage Residences Healdsburg.
Key Responsibilities
Key responsibilities for this role include :
- Executing on our relationship-based sales strategy by building and maintaining relationships with prospective buyers, existing homeowners, brokers / agents, and community members.
- Supporting sales by performing outreach to referral sources and potential leads, managing and qualifying incoming leads, conducting property tours, and crafting memorable client experiences.
- Overseeing daily on-the-ground sales activities, including client engagement during 'floor time' at the onsite sales gallery, and contributing to each transaction as an active participant in our collaborative, team-based sales process.
- Conducting market research, staying current on luxury market trends and competing developments, and providing data insights to the team.
- Assist in drafting and sending original purchase contract documents, tracking transaction milestones, and maintaining client communication to facilitate a seamless closing experience.
- Managing key CRM database functions, including capturing client activities and updates, maintaining data integrity, and ensuring consistent pipeline progression.
- Providing sales operational support by monitoring inventory of marketing materials, ensuring upkeep of sales equipment and vehicles, contributing to the creation of standard operating procedures, handling special projects as needed, and ensuring that the sales gallery reflects the standards of Ohana Realty and Montage Healdsburg.
- Delivering sales reports and prospect updates to the Sales Manager and Developer.
- Assist with hosting and executing all sales-related events, including weekly happy hours, open houses, and VIP broker events.
- Contributing to successful on-the-ground execution of marketing initiatives by supporting collateral, photo shoot, and event needs.
- Serving as a liaison between homeowners, the Homeowners' Association (HOA), Montage hotel staff, the residential concierge team, and Ohana Design & Build.
- Being an ambassador in the community for Montage Residences Healdsburg and Ohana Realty.
Qualifications
To Apply
Please send your resume and cover letter to realty@ohanare.com
Subject : Sales Associate Application
Ohana is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.