What are the responsibilities and job description for the Records Analyst position at Ohio Attorney General's Office?
The Ohio Attorney General’s Office is seeking a Records Analyst with two or more years of experience in the records management or a related field who can apply analytical and problem-solving skills to various projects and situations, maintain accurate records and reporting, and handle inquiries from the office and public. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs. The headquarters location is 30 E. Broad St., Columbus. The successful candidate will assist the Director of Records Management with the following duties:
Administration of Document Management and Case Management Systems
Organization
Attorney General
Agency Contact Name and Information
Kelly Smith, kelly.smith@OhioAGO.gov
Unposting Date
Apr 30, 2025, 11:59:00 PM
Primary Location
United States of America-OHIO-Franklin County-Columbus
Compensation
commensurate with experience
Schedule
Full-time
Work Hours
8:00am-5:00pm
Classified Indicator
Unclassified
Union
Exempt from Union
Primary Job Skill
Records Management
Technical Skills
Records Management
Professional Skills
Analyzation, Attention to Detail, Collaboration, Strategic Thinking, Verbal Communication, Written Communication
Agency Overview
The Ohio Attorney General’s Office has played a vital role in shaping Ohio’s past and present and the work it does today helps chart the state’s future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.
Administration of Document Management and Case Management Systems
- Manages assignment and application of retention schedules in systems.
- Runs and manages disposition reports and authorizations.
- Identifies and flags office records related to litigation holds.
- Assists AGO sections in inventorying and managing office records in various file rooms, offices, electronic storage areas, and off-site records storage.
- Provides guidance to AGO sections on reorganizing record storage for ease of applying records retention schedules.
- Conducts records analysis meetings with AGO sections to gather information to draft or update a retention schedule in coordination with Director.
- Conducts legal/compliance research on laws, regulations, and standards affecting the retention of office records.
- Submits records retention schedules additions, updates, or obsoletions to state system for review and approval.
- Reviews and approves records disposal request forms submitted by AGO sections to verify that the office records are eligible for disposal.
- Develops and conduct various staff and state-wide training.
- Monitors and edits litigation hold tracking information.
- Other activities as requested by the Director.
- Bachelor's degree in Records Management, Library and Information Sciences, Public Administration, Business Administration, or a directly related field. An equivalent combination of education and related experience may also be considered.
- Two years of professional work experience within the field.
- Experience with Microsoft Office programs.
- Possesses of a valid driver’s license.
- Ability to lift 20 to 40 lbs. if necessary.
- Holds a Master of Library and Information Science (MLIS) degree, a Certified Records Analyst (CRA) certification, a Certified Records Manager (CRM) certification, or has an equivalent combination of education and related experience.
- Experience with document and/or content management systems.
Organization
Attorney General
Agency Contact Name and Information
Kelly Smith, kelly.smith@OhioAGO.gov
Unposting Date
Apr 30, 2025, 11:59:00 PM
Primary Location
United States of America-OHIO-Franklin County-Columbus
Compensation
commensurate with experience
Schedule
Full-time
Work Hours
8:00am-5:00pm
Classified Indicator
Unclassified
Union
Exempt from Union
Primary Job Skill
Records Management
Technical Skills
Records Management
Professional Skills
Analyzation, Attention to Detail, Collaboration, Strategic Thinking, Verbal Communication, Written Communication
Agency Overview
The Ohio Attorney General’s Office has played a vital role in shaping Ohio’s past and present and the work it does today helps chart the state’s future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.
