What are the responsibilities and job description for the Receptionist / Administrative Professional 2 position at Ohio Department of Commerce?
What You'll Do :
State of Ohio Board of Pharmacy
Report In Location : 77 South High Street, 17th Floor Columbus, Ohio 43215
Work hours : 8 : 00 a.m. - 5 : 00 p.m.
CURRENTLY IN-PERSON)
Serves as front desk receptionist; greets and assist visitors; sorts and distributes mail. Relieves superior of routine administrative duties; makes recommendations regarding program activities; maintains Compliance & Enforcement's policies & procedures; supports all Compliance & Enforcement supervisors with routine administrative duties; answers all incoming telephone calls & routes to appropriate person or division; routes all incoming correspondence to proper personnel; answers pharmacy related questions; monitors & reviews Compliance & Enforcement email boxes; & maintains investigative files & evidence.
Receives complaints from the public & other various sources; enters complaints into the Board of Pharmacy's records management system; maintains logs of statistical information; updates inspection data base; requests reports, records, legal documents, journal entries, & law enforcement sensitive information; prepares monthly reports & summaries; schedules meetings & presentations; books reservations; arranges travel; assists in preparing materials for field staff meetings; prepares education materials for presentations; updates licensing staff on inspections or changes in licensing status; & responds to requests from public, outside agencies, field staff, & other Board divisions.
Supports field staff with obtaining supplies & equipment; orders Compliance & Enforcement supplies & equipment; assists in orientation of new employees; & maintains minutes of Compliance & Enforcement meetings.
THE INITIAL PROBATIONARY PERIOD FOR ALL NEWLY HIRED EMPLOYEES WILL BE 365 DAYS. UNLESS REQUIRED BY LEGISLATION OR UNION CONTRACT, STARTING SALARY WILL BE SET AT STEP 1 OF THE PAY RANGE.
Reasonable Accommodation :
Please contact the Human Resources Office at hr@pharmacy.ohio.gov so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to interview.
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees
- For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes :
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )
- Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
18 mos. exp. or 18 mos. trg. in secretarial / administrative professional field.
Job Skills : Administrative Support / Services
