What are the responsibilities and job description for the Government Records Archivist position at Ohio History Connection?

Job Description

Job Title : Archivist, Local Government Records

Location : Ohio History Center, Columbus, OH

Status : Full time, permanent

Compensation : $22.63 / hour

Benefits : Medical, dental, vision, disability, paid parental leave, dependent care assistance, paid vacation / sick / personal / holidays, public pension (OPERS), 403b & deferred compensation programs; free membership for Ohio History Connection

Position Summary :

This position is primarily responsible for providing archival and records management advice and assistance to local government entities. This includes reviewing records retention schedules and disposal lists; developing records management and preservation guidance and suggested retention schedules; and providing records management and preservation training. The Local Government Records Archivist reports to the State Archivist and works with other team members on records management, preservation and access initiatives.

Essential Functions :

Access & Preservation :

Assist local government offices with the revision of existing records retention schedules and the development of new schedules, providing advice and counsel regarding records issues, per the Ohio Revised Code 149.38 and 149.381.
Identify, appraise and transfer local government records of historical value.
Organize and manage the data collected by the State Archives pertaining to its local government functions, including local government retention schedules and disposal forms.
Collaborate with State Archives staff to inventory and catalog local government records held by the Ohio History Connection.
Provide specialized reference services to Archives & Library visitors via email, phone and the Reference Desk and Microfilm Room.

Advocacy & Outreach :

Conduct records management training for local government agencies, public officials and other interested parties.

Work with the Ohio County Archivists and Records Managers Association to develop records management guidance and communicate the importance of public records.

Provide records management and preservation guidance to local historical societies, public libraries and other repositories holding local government records.

Represent the State Archives through active participation in professional archival organizations.

Share knowledge of State Archives collections through public programming, such as displays at events, tours, and blog posts.

Provide opportunities for the public to engage with preservation activities by developing and managing volunteer projects.

Required Education & Experience :

Associate degree from an accredited institution plus 5-7 years of relevant working experience.

Bachelor's degree from an accredited institution plus 3-5 years of relevant working experience.

Master's degree from an accredited institution plus 1-3 years of relevant working experience.

Desired Skills & Experience

Working knowledge of state and local government organizational structures, operations and functions.

Experience in program and / or project creation and implementation.

Understand basic project management processes.

Understand how evaluation data can be used for program improvement.

Excellent presentation skills.

Ability to manage a budget.

Proficiency in various office software suites and virtual platforms, including but not limited to Microsoft 365.

Required Competencies :

Can locate and use resources to get things done, orchestrate multiple activities at once to accomplish a goal, use resources effectively and efficiently, and arrange information in a useful manner.

Assumes accountability of role and responsibilities; anticipates the needs of others.

Able to process information in a consistent manner, simultaneously displaying adaptability when necessary.

Engages and collaborates with a variety of internal and external colleagues and stakeholders, taking ownership of the process when appropriate.

Sound judgement and the ability to make reasonable decisions in the absence of direction.

Application Instructions :

All interested applicants should apply online at https : / / www.ohiohistory.org / jobs.

Resume and cover letter are optional. Please attach all documents in "Resume" section.

Please contact Human Resources at 614-279-2500 or by email at applicant@ohiohistory.org for questions or accommodation requests. Please do not send applications by regular mail or email.

Ohio History Connection is an equal opportunity employer.

All prospective employees are required to undergo a fingerprint background check processed by the Ohio Bureau of Criminal Investigation & Identification (BCI) in accordance with the Volunteer Children's Act. Additionally, prospective employees will also submit to a drug test. Both will occur after the offer of employment is accepted. The results of the background check and drug test are not immediate disqualifiers to employment and are reviewed in accordance with Ohio History Connection policies and procedures. Inquiries must be directed to the Human Resources Director at 614-297-2390 or via email at applicant@ohiohistory.org.

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