What are the responsibilities and job description for the Postgraduate Assistant, Office of the President position at Ohio Wesleyan University?

Ohio Wesleyan University, a selective, private, undergraduate liberal arts, residential institution founded in 1842 and located just 20 miles north of Columbus, is seeking candidates for the position of Postgraduate Assistant, Office of the President. This is an hourly, full-time position with benefits.

About the candidate :

We are seeking a highly organized and detail-oriented graduating senior from Ohio Wesleyan University's Class of 2025 for a one-year, paid, full-time position supporting the University President's Office, reporting to the Executive Assistant to the President. The anticipated start date is Tuesday, May 27, 2025, and ending early June 2026. This position will have the possibility of a one-year extension. Responsibilities include assisting with event planning, managing the University Guest House as the live-in house manager, handling correspondence, booking travel, reconciling expenses, and providing administrative support to the President and the President's Office. The candidate must be able to work both independently and collaboratively while maintaining professionalism and confidentiality. The ideal candidate will have diverse knowledge of and student leadership experience at OWU, strong writing and communication skills, and an interest in higher education, communications, event management, or related fields.

About us :

Why You'll Enjoy Working Here :

Get a behind-the-scenes view of leadership at a university in the highest office, coordinating impactful events for students, faculty, staff, and the Board of Trustees.
Gain valuable and marketable experience in correspondence writing, event management, and more.
Receive free housing and utilities as part of your work.
Your efforts will directly contribute to the growth and success of Ohio Wesleyan University and its priorities.

Job Summary :

Reporting to the Executive Assistant to the President, the role offers a unique opportunity to gain hands-on experience in higher education administration, leadership support, and event coordination. The position involves direct interaction with the President, the President's Cabinet, and the Board of Trustees while managing key responsibilities that contribute to the university's operations and special events.

Responsibilities and duties :

Collaboration with the Executive Assistant to the President in planning and execution of all campus gatherings (town halls, commencement, etc.), events, meetings, and similar activities for the President, the President's Cabinet, and the Board of Trustees.

Manage booking, guest experience, billing, maintenance, and light housekeeping for the University Guest House and Wenzlau Suite as the live-in house manager.

Conduct research, prepare briefing materials for meetings, and record meeting minutes as needed.

Write correspondence, including thank you, condolence, letters of support, and more, on behalf of the President in coordination with the Offices of Communications, Gift Planning, and Print Services.

Book travel, lodging, and conference arrangements for the President.

Reconcile transactions and manage expense reporting in SAP Concur and BishopBuy.

Aid in the capture of alumni data and correspondence using Raiser's Edge, ensuring accuracy and proper archiving.

Provide administrative support, monitor the President's Office email, field phone calls, and resolve and refer to the appropriate person for a range of administrative problems and inquiries.

Factors contributing success :

Graduating Senior from the OWU Class of 2025.

Strong interpersonal communication skills, attention to detail, and organizational skills.

Excellent writing skills.

Ability to work independently but also as part of a team.

Ability to maintain confidentiality of sensitive information in a professional demeanor.

Must be eligible to work in the United States without sponsorship.

Preferred qualifications :

Diverse knowledge of and student leadership experience at Ohio Wesleyan University preferred.

Interest in pursuing a career in higher education, communications, event management, or related fields preferred.

Completed application packets will include :

1) Letter of Interest / Cover Letter.

2) Resume (include your OWU campus involvements, such as clubs, Greek Life, etc.).

3) Three professional references, including names, titles, & contact information.

4) Applications are due Friday, March 28th, and the search will continue until the position is filled.

WHAT WE OFFER : Ohio Wesleyan University offers a rewarding place to work! To discover why this should be your next work home, visit our website. Learn more about our benefits at Discover our Benefits. As an equal opportunity institution, OWU has a commitment to diversity, equity, inclusion, and anti-racism. We do not discriminate on any basis including : race, religion, color, culture, national origin, sex and / or sexual orientation, gender, gender identity and / or expression, age, marital status, veteran status, disability status, economic barriers, or any other legally protected factor.

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