Administrative Assistant- Columbus Office

Where New Paths Begin

OhioGuidestone is the state’s leader in community behavioral health care, serving around 26,000 Ohioans each year. We focus on the needs of the whole person by providing telehealth and in-person prevention services, as well as mental health and substance use treatment. As we help people navigate the most difficult times in their lives—with compassion and respect—we ultimately empower them to take steps towards a healthier

Demonstrate Our Promise each and every day, performing with the highest standards of excellence, integrity and ethics. Engage agency Volunteers and Interns to enhance program performance, provide an educational workplace experience and support the agency’s mission.

Essential Functions :

• Manage the security camera system – including, but not limited to, understanding the software and technology, knowing camera locations, and managing the process
• Greet visitors in a professional manner. Take and receive referrals from multiple sources.
• Answer incoming calls - take messages as needed, respond to caller questions, provide information when possible, schedule appointments.
• Communicate with staff regarding missing or late paperwork and other work related issues.
• Explains services and engages clients, families and other involved parties as needed.
• Produce required departmental reports, letters, case notes, meeting minutes, and all other related documents for department personnel.
• Develop and maintain various logs, spreadsheets, and reports.
• Some editing of personal, co-worker, and supervisor work is required as needed.
• Organize and maintain department filing system. Assemble and maintain client / department records according to regulatory guidelines.
• Ensure files are complete with documentation and signatures.
• May be required to track client paperwork, forms, and other documents for client files.
• Process department mail and correspondence, both incoming and outgoing.
• Responsible for organization and distribution of large mailings at times.
• Ensure appropriate maintenance of office equipment when necessary.
• Monitor and communicate office equipment concerns.
• May be responsible for maintaining inventory of needed office supplies, placing orders, and organizing of supply area.
• Maintains regular and reliable attendance.
• May be involved in the planning, organization, and implementation of special events or department specific projects or seasonal program changes.
• Generate materials, files, packets, within prescribed timelines with current materials.
• Attend internal agency meetings and possibly some external meetings as required, and may be required to take minutes at meetings.
• Maintain neat and organized work space.
• Produce required departmental and grant reports, letters, Board meeting minutes, and all other related documents for department personnel.
• Manages grounds / maintenance scheduling.
• Manages all incoming and outgoing funds.
• In times of need, employees may be asked to complete related duties other than those indicated above.

Performance / Physical Requirements :

Qualifications :

Benefits include :

At OhioGuidestone we care about the health and safety of our employees. OhioGuidestone requires applicants to complete a pre-employment screening process upon receipt of an offer of employment. We require and cover the cost of a fingerprint background screening, physical, Tuberculosis test, and drug screen after an employment offer is made. Any employment offer is contingent upon receipt of all satisfactory pre-employment screenings.

We believe that fostering a workforce that reflects diverse backgrounds, experiences, and perspectives strengthens our organization. Embracing diversity not only promotes a culture of respect and belonging, but it also enhances creativity, innovation, and problem-solving, ultimately contributing to our collective success.