Administrative Assistant

Come to work for OHM Advisors, the community advancement firm. 

With the singular mission of Advancing Communities, our diverse 700 team of professionals works collaboratively across multiple service areas including architecture, engineering, planning, surveying and construction engineering. 

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward advancing the whole community today and well into the future. 

What You Will Contribute to OHM Advisors 

As a part-time Administrative Assistant, you will provide essential support for the daily operations of our Memphis office. This role involves direct interaction with staff at all levels, managing a variety of administrative duties, and maintaining smooth office operations. You’ll contribute by ensuring seamless workflows, fostering positive client and team relationships, and helping advance our mission of Advancing Communities. Your positive, customer-first attitude will be instrumental in supporting the team, whether working independently or collaboratively, and ensuring all interactions reflect our commitment to excellence.

Your Responsibilities

• Handles daily internal and external phone calls and emails and direct inquires to the appropriate department(s)/staff members.
• Daily coordination with office leaders.
• Prepare memos, correspondence, reports, and other documents.
• Arrange gifts and client arrangements as well as greets clients/guests requested by management.
• Organize and maintain office administrative digital filing system.
• Maintain inventory of supplies for employees and prepare supply orders as requested or needed.
• Prepare purchase orders or check requests as requested or needed for clients, vendors, or employees. 
• Credit card reconciliation monthly for employees and office credit card receipts. 
• Scheduling internal and external meetings, creating agendas, facilitating meetings, and preparing & distributing meeting minutes as needed.
• Coordinates travel arrangements as needed.
• Work with local team committees assisting employee wellness initiatives and employee activities.
• Maintain OHM fleet in local office assisting with vehicle maintenance, disposal and procurement of vehicles, licensing, monthly fuel receipts, and liaison with corporate fleet manager. 
• Additional duties as needed, requested or assigned.

Requirements

• Associate’s degree in business administration or equivalent experience.
• 3–5 years of administrative experience, with strong written and verbal communication skills.
• Proficiency in Microsoft Office and Adobe Acrobat.
• Strong teamwork and interpersonal skills, with the ability to build positive connections with clients and peers.
• Notary public preferred or willing to apply.

Benefits Summary

At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.

Benefits:

• BCBSM Medical, Dental and Vision
• Company Profit Sharing
• Flexible Spending & Health Savings Accounts
• 401(k) retirement savings plan with employer matching contribution
• Paid professional association membership
• Tuition & Certification Expense reimbursement
• Volunteer Service Leave
• 100% Employer-Paid Life Insurance
• Short & Long-Term Disability Options

Career Advancement & Enrichment Programs:

• Voluntary Wellness Program
• OHM Grad School
• OHM University

You can read more about each of these programs on our website. 

OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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