What are the responsibilities and job description for the Administrative Support Specialist position at Ohm Systems, Inc?
Summary:
We are seeking a versatile Operations Support Specialist to provide operational, administrative, analytical, and technical support within our business. This role involves assisting with scheduling, task management, inter-departmental communication, safety, customer inquiries, and various administrative tasks. The ideal candidate will have a solid understanding of business practices, basic accounting, and budgeting, and will be proficient in Microsoft Office with preferred knowledge of industry-specific systems like SAP and Coupa.
We are seeking a versatile Operations Support Specialist to provide operational, administrative, analytical, and technical support within our business. This role involves assisting with scheduling, task management, inter-departmental communication, safety, customer inquiries, and various administrative tasks. The ideal candidate will have a solid understanding of business practices, basic accounting, and budgeting, and will be proficient in Microsoft Office with preferred knowledge of industry-specific systems like SAP and Coupa.
Position Info:
- Title: Administrative Support Specialist
- Location: 601 Route 202-206, Bedminster, NJ 07921
- Client: American Water
- Duration: 9 - 12 Months of Contract
Responsibilities:
- Assist with scheduling work, briefing employees, and completing assigned tasks efficiently.
- Communicate with other departments to ensure smooth operations and resolve any arising issues.
- Provide support in safety management, customer inquiries, and data analysis and reporting.
- Handle service and material procurement, invoice processing, payroll, accounting, and budgeting tasks.
- Maintain material inventory and act as a first-level resource for issues related to customer service, billing, wastewater supply, regulatory matters, etc.
- Conduct operational data analysis and generate reports to support business decisions.
Required Skills:
- Thorough understanding of standard business practices, including basic accounting and budgeting principles.
- Proficiency in Microsoft Office Suite applications, particularly Word, Excel, Access, PowerPoint, and email management systems.
- Knowledge of SAP, PowerPlant, MapCall, and Coupa is preferred.
- Familiarity with payroll systems like My Time and knowledge of the wastewater or utility industry is an advantage.
- Strong organizational and administrative skills with the ability to manage and prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Demonstrated problem-solving and analytical abilities.
- Strong interpersonal skills to work effectively with team members and across departments.
Required Certification/Education:
- Required: High school diploma or equivalent.
- Preferred: Associate's degree in business or a related field.
- Experience: Minimum of 2 years of experience in supporting water/wastewater operations.
About Ohm Systems, Inc:
Ohm Systems, Inc. specializes in IT and Healthcare staffing services, dedicated to linking highly skilled professionals with our public and private clients across the United States. Our track record showcases our commitment to delivering outstanding staffing and consultancy solutions to our clients. We prioritize diversity and inclusivity and take pride in being an employer that promotes equal opportunities and affirmative action. Our goal is to foster an inclusive work environment that embraces individuals from all backgrounds, irrespective of their gender, race, or orientation.
Salary : $20
