What are the responsibilities and job description for the Legal Administrative Assistant position at Ohm Systems, Inc?
Position: Legal Administrative Assistant
Location: Knoxville, Tennessee 37902
Duration: 10 Months contract role
Job Description
Ideal candidate will have the following experience and skills:
- Experience as Paralegal or Legal Assistant for attorney or law firm that handles litigation.
- Minimum of 2 years working as a paralegal or legal assistant preferred.
- Some college experience, preferably graduate of a Paralegal program.
- Drafting legal pleadings using templates or copying example pleadings.
- Filing documents with courts and interacting with court clerk offices.
- Making/sending service copies by certified mail, making arrangements with process server when needed.
- Scheduling court reporters for court hearings and trials.
- Helping prepare trial exhibits and witness list.
- Organizing and maintaining legal files, both hard copy and electronic.
- Proficiency with building, updating, and maintaining spreadsheets, and working efficiently in multiple data bases.
- Timely management of casework, including proper documentation and case resolution.
- Research/review/gather information for cases and document findings accurately.
- Outreach to internal/external customers for case information and remain professional at all times.
- Use Excel to track action and status updates on cases.
Excellent customer service skills.
- Strong verbal and written communication skills, with the ability to send clear, concise emails and respond in a timely manner.
- Be flexible and adaptable to changing work demands/tasks.
- Organization and diligent attention to detail is required.
- Proofreads all documents and written communications.
- Utilizes good time management, note-taking, email organization and distribution skills.
- Timely and efficiently process, index, and file documents.
- Attend staff meetings and participate in discussions.
- Maintain confidentiality and security of documents.
- Complete miscellaneous tasks as assigned by supervising attorney.
Self-motivated, initiates support to attorneys without being asked or directed, and is able to stay on task while working independently.
