Administrative Assistant

Job Description: Administrative Assistant with Business Degree and Knowledge of 401(k) and Benefit Packages

Job Title: Administrative Assistant

Department: Administration

Location: Corsicana, TX

Reports to: VP of Administration

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant with a strong background in business administration and understanding of 401(k) plans and benefits packages. The ideal candidate will support the VP of Administration, Executive VP, and President by assisting with day-to-day administrative tasks, handling employee inquiries related to benefits, assisting in managing benefits programs, and ensuring smooth operations within the office. This position requires excellent communication, problem-solving skills, and the ability to handle confidential information with discretion.

Key Responsibilities:

Administrative Support:

• Perform general office duties such as answering phones, scheduling meetings, and managing calendars.
• Organize and maintain filing systems, both physical and electronic.
• Draft, proofread, and edit documents and correspondence as needed.
• Coordinate and prepare materials for meetings and presentations.
• Assist with data entry and updates as it pertains to the company’s different benefits portals.

Benefits Coordinator:

• Assist employees with questions and enrollment regarding 401(k) plans, health insurance, dental, vision, life insurance, and other benefits.
• Prepare and distribute benefits materials to employees, ensuring they have current and accurate information.
• Support the HR team in benefits enrollment periods and maintain accurate records.
• Monitor deadlines for benefits renewals, open enrollment periods, and employee eligibility.
• Work with external vendors or service providers to resolve benefits issues.

401(k) Plan Assistance:

• Assist employees with the 401(k)-enrollment process and explain plan options.
• Maintain up-to-date knowledge of 401(k) plan changes, tax implications, and regulations.
• Support the VP of Administration and HR team in managing retirement plan compliance and documentation.
• Prepare and track reports related to 401(k) contributions, enrollments, and distributions.

Employee Communication:

• Communicate policy updates, reminders, and deadlines regarding benefits programs.
• Assist with onboarding processes for new hires, including the introduction to benefits programs.
• Ensure employee inquiries are handled in a professional, timely, and confidential manner.

Payroll Support:

• Assist in the preparation of payroll reports as required.
• Coordinate with payroll department to ensure that benefits and 401(k) deductions are processed correctly.
• Maintain specific employee records in accordance with company policies and legal requirements.

Other Duties:

• Assist with the development and implementation of internal policies and procedures related to benefits packages.
• Collaborate with team members and other departments to ensure administrative tasks are completed accurately and efficiently.
• Some travel may be expected for conferences or training.

Qualifications:

• Education:
•  Must hold a minimum of a bachelor’s degree in business administration, economics, finance, or similar business-related field.

Experience:

• At least 2-3 years of experience in an administrative role, preferably with a focus on business administration or benefits administration.

Knowledge & Skills:

• Knowledge of 401(k) plans, benefits packages, and related legal compliance.
• Understanding of benefits terminology, including health, dental, vision, life insurance, and retirement plans.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Exceptional attention to detail and ability to maintain confidentiality.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and customer service skills.

Certifications (Optional but Preferred):

• Knowledge or certification in benefits administration or 401(k) plan management is a plus.

Work Environment:

• Full-time, in-office position (8:00 AM – 5:00 PM)
• Ability to handle sensitive information and maintain confidentiality.
• Collaborative, fast-paced office environment with opportunities for professional growth.

Salary:

$55,000 - $70,000 (Experience and Qualification Based)

Benefits:

• Competitive salary and benefits package.
• Health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off (PTO) and holidays.