Document Control Specialist

Are you interested in a position that is challenging and innovative? Be part of what’s next! Oil States Industries, Inc. is a highly respected global designer and manufacturer of diverse products for offshore platforms, subsea pipelines, defense, and general industrial applications. Since our founding in 1942, we have been known as innovators - crossing new frontiers in all the markets we serve. We continue to pioneer products and solutions through the application of our technologies across industry boundaries. Oil States recognizes that our employees are our greatest asset, and we offer employee programs that enrich and protect our employees. Oil States is currently looking for qualified candidates for the position of Document Control Specialist for our Tulsa, Oklahoma location in our organization, the Document Control Specialist has a critical and challenging role in helping achieve innovation and meeting our commitments.

POSITION SUMMARY:

Responsible for maintaining, updating supporting documents within the Quality Management System, and effectively utilizing OSI Tulsa document control database Master Control. Will assist management in adhering to all procedures, and policies regarding the proper handling of company documents, and represent OSI Tulsa as Master Control Sub-Administrator.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform evaluations and document audits for the whole company for accuracy and effectiveness. Will also perform regular audits on company documents to ensure that all documents are properly submitted to all departments
• Ensures that all documents have no errors in filenames, submissions, etc. before submitting for final approval in Master Control.
• Responsible for uploading controlled documents, drawings, customer requirements, and specifications, under the company document control management system Master Control.
• Ensures the establishment of approved formats and/or structures for the organization of filing systems that are computer-based and developed within approved software applications including Excel, Access, Word, PDF, etc. within the company document control management system Master Control.
• Maintains a log of all document copies provided to internal and external entities and the reason for distribution (to include copies retrieved during internal audits by customers and regulatory entities).
• Serves as OSI Tulsa Master Control Sub-Admin. by performing and addressing help desk support to end users and assisting other OSI Divisions when called upon.  
• Provide continual database enlargement by performing & facilitating duties of scanning and the addition of historical documentation.
• Documentation distribution per OSI Tulsa QMS procedures.
• Perform as OSI Tulsa facility Master Control Sub-Admin., conduct internal training, and maintain Master Control compliance by assisting in new software versions and module testing at OSI Tulsa.
• Participate in training opportunities to maintain knowledge and stay abreast of best practices.
• Performs other assigned duties as required.

QUALIFICATION REQUIREMENTS:

• High School Diploma. With document control/record retention experience or related field with 3 years of experience. Utilization of Master Control System is a plus but not required.
• Excellent working knowledge of all Microsoft Office-related products.
• Working knowledge of computer-related equipment & related software including scanners and laminating systems.
• Understanding of the Design and Manufacturing documentation process.
• Strong interpersonal skill communication abilities.
• Outstanding organizational skills.
• Ability to work independently and handle multiple tasks
• Knowledgeable in ISO/API Quality Requirements. Certification as an internal auditor is a plus.
• Ability to work as a member of a team and to communicate effectively by listening, speaking, and writing.
• Strong written, verbal, and technical communication, interpersonal and organizational skills.
• Ability to work independently and handle multiple tasks.
• Analyzing information and implementing process improvement ideas.
• A solid understanding of safety principles in the manufacturing environment is a plus.
• Detail-oriented and attention to detail.

 SPECIFIC KNOWLEDGE/SKILLS:

• Problem-Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.
• Technical Skills - Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
• Interpersonal Skills - Focuses on solving conflict rather than blaming others; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Cost Consciousness - Works within approved project and departmental budgets; develops and implements cost-saving measures; contributes to profits and revenue; conserves organizational resources.
• Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability - Follows instructions and responds to management direction; takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies the appropriate person with an alternate plan.
• Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

PHYSICAL REQUIREMENTS

• Prolonged sitting.
• Some moderate lifting – min. 20lbs.
• Walking, standing, reaching, and bending may be required.

SAFETY SENSITIVE POSITION:

• This position is designated as a Safety Sensitive Position as defined by the Oklahoma Medical Marijuana and Patient Protection Act.