HUMAN RESOURCES GENERALIST

POSITION TITLE:                 HUMAN RESOURCES GENERALIST

POSITION ID NUMBER:       4303   

DEPARTMENT:                    HUMAN RESOURCES

REPORTS TO:                      DIRECTOR OF HUMAN RESOURCES

BASE PAY RATE:                  $22.94 PER HOUR / $47,715.20 ANNUALLY

FLSA STATUS:                     NON-EXEMPT HOURLY

KEY WORDS :                      HUMAN RESOURCES, STAFFING SPECIALIST, TALENT ACQUISITION, HR, COORDINATOR, GENERALIST, HRIS, ATS, COUNSELING, ADMINISTRATION, ADMINISTRATIVE, BENEFITS, INSURANCE, COMPENSATION, POLICY, POLICIES

POSITION PROGRESSION BASE PAY RATES :

HUMAN RESOURCES GENERALIST I :                  $22.94 PER HOUR    $47,715.20 YEARLY

HUMAN RESOURCES GENERALIST II :                 $25.90 PER HOUR    $53,872.00 YEARLY

HUMAN RESOURCES GENERALIST, SENIOR:      $27.52 PER HOUR     $57,241.60 YEARLY

Progression in position occurs over time advancing levels within the position from a Generalist I to II and Senior. The Generalist II level is when the position takes on more independent responsibility of each function and the Senior level is focused more on taking a leader role in the Human Resources division.

JOB SUMMARY: Supports the District’s activities in managing the day-to-day operations of the Human Resources functions including the administration of: HR compliance, talent acquisition, employment processing, health and welfare benefits, and records management. 

HR Generalist I primarily focuses on talent acquisition and performs other functions outlined below as secondary functions. 

HR Generalist II focuses more heavily on the other functions listed below while still involved with talent acquisition functions. 

Incumbents in this position will be held to the District’s Gold Standard for Customer Service.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

1. Conducts various Human Resource activities related to talent acquisition, including:
   • Assists with updates to job descriptions
   • Maintains advertisements of all job descriptions and job files, and submits job advertisements for posting
   • Actively recruits potential top talent candidates for hiring consideration; attends job and career fairs and other similar activities
   • Screens incoming resumes, ensures completion of applicant behavior assessments, conducts pre-interview telephone screening calls, arranges applicant interviews, and assists in developing questions for interviews.
   • Participates in the in-person interviews, taking notes, providing HR guidance and participating in the final decision discussion 
   • Arranges, prepares and conducts pre-employment paperwork and meetings with selected applicants, processes background checks, coordinates pre-employment drug screening, sends letters of regret to all applicants not chosen.
   • Conducts on-boarding of new employees during new employee orientation, including various HR required paperwork: initial sexual harassment, Drug & Alcohol and employee handbook requirements, administers I-9, E-Verify and New Hire State reporting and record keeping.
2. Administers the Department of Transportation (DOT) Drug Testing program; notifies supervisors of monthly random drug and alcohol testing, makes continuous updates to ensure the accuracy of the participant list.
3. Assists with administration of the Employee Uniform Program, including acting as Liaison with the vendor, placing orders, tracking issued garments, processing payments and recording credits.
4. Maintains HR records and assists with annual completion of the following required reports: Vets-4212, EEO-4 and Affirmative Action Plan. Assists in the completion of the annual Medicare Notice Requirement and other similar annual requirements.
5. Assists as backup of the administration of the Worker’s Compensation program; Fields notifications from employees or supervisors, ensures employee drug testing, submits notifications to WC carrier, facilitates communication between carrier and employee and other similar steps as required.
6. Assists as backup of the administration of Family Medical Leave Act (FMLA) and Short-Term Disability (STD) paperwork to eligible employees. 
   
7. Provides support and participates in all special projects, District events and various committees, including: the Wellness Team, Event Committee and the Community Service Committee (American Heart Association, Relay for Life and United Way) as well as any other relevant company functions.
8. Prepares and responds to surveys, inquiries for Verification of Employment, Public Record requests and Wage Statements/Verification of Income and other similar requests.
9. Maintains personnel records through HRIS system including entering new hires, employee changes, and terminations.
10. Facilitates Employee Performance Evaluations; including 90-day new hire and promotion evaluations.
11. Maintains the labor law poster program within the District ensuring all offices are in compliance with Federal and State regulations.
12. Assists with: benefits administration to include annual open enrollment processing, annual Flexible Spending Account (FSA) submissions to vendor, processing employee personal information updates and communicating benefit information to employees/retirees.
13. Assists in development, implementation and adherence to personnel policies and procedures and aids in preparation and maintenance of employee handbook, and the policy and procedures manuals.
14. Submits payroll related changes to the payroll department on a biweekly basis.
15. Other miscellaneous job-related duties as assigned, including all the functions of HR Assistant in addition to the preceding responsibilities.

The preceding is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. The principal duties and responsibilities enumerated are all essential job functions.

EDUCATION AND EXPERIENCE:

High School plus two to five years of experience - or

Two years of college (Associates Degree) plus two to three years of experience – or

Bachelor’s plus one to three years of experience.

PREFERRED LICENSES OR CERTIFICATIONS:

PHR - Professional in Human Resources Certification, or

SHRM-CP – Society for Human Resources Management Certified Professional Certification

ESSENTIAL COMPETENCIES AND/OR TECHNICAL SKILLS:

1. Possesses advanced research skills combined with attention to accuracy and detail.
2. Exhibits strong language skills, both verbal and written with the ability to interact and communicate with individuals on all levels of the District as well as vendors and the general public.
3. Ability to be self-motivated and work with minimum supervision; Aptitude and organizational skills to handle several projects simultaneously and deliver desired product on time.
4. Demonstrates poise, tactfulness, diplomacy, and good interpersonal skills in order to handle sensitive and confidential situations.
5. Knowledge and ability with office equipment to include, but not limited to: folding machines, postage machines, copier, fax, printers, etc.
6. Expertise in use of personal computers, in filing and maintaining physical and electronic filing systems, in organizing, and in human resources practices is helpful.
7. Proficient in MS Office (Word, Excel, PowerPoint, Publisher and other similar programs); knowledgeable and experienced with personnel software applications; working knowledge of District’s general ledger and payroll applications as needed for inquiry.

OTHER FACTORS:

1. Must be appropriately attired for an office environment.
2. Regular attendance is essential. 
3. May be required to work other than normal work schedule, including mandatory participation in after-hours company events. Regular schedule: 6:30-4:00 M-TH, 6:30-10:30 F, alternating 6:30-10:30 M, 6:30-4:00 T-F. 
4. May be required to work overtime with little notice. 
5. Physical Effort: Requires sitting for long periods of time, standing for long periods of time, extended keyboarding, viewing and working on a computer for extended periods of time, walking, bending, and light lifting.
6. DRUG TESTING FOR ILLEGAL DRUGS: Employees in this classification will be tested for illegal drugs in accordance with the District's Drug Free Workplace Policy.

BENEFITS:

Okaloosa Gas Districts offers a competitive benefits package, including:

BCBS Medical 100% employer paid for employee, 92% employer paid for family,

BCBS Dental 100% employer paid for employee or family,

BCBS Vision,

Healthcare Flexible Spending Accounts (FSA),

Dependent Care Flexible Spending Accounts (FSA),

Life insurance 100% employer paid,

Short Term Disability 100% employer paid,

Long Term Disability 100% employer paid,

Accidental Death and Dismemberment 100% employer paid,

AFLAC supplemental insurance,

Air Ambulance insurance,

Pet insurance,

Vacation Leave (48 hours first year, 96 hours second year) accrual based,

Sick Leave (80 hours per year) accrual based

11 Paid Holidays, includes 2 days for Thanksgiving and 2 days for Christmas

401(a) 8% Employer Defined Contribution Retirement, (employer paid, does not require employee contributions)

457(b) Employee Deferred Compensation Retirement Plan

Gym reimbursement up to $50 per month

Health Fair 100% employer paid

Wellness Program w/ incentives

Safety shoe reimbursement up to $150 per year

Uniforms 100% employer paid

Employer Assistance (Counseling) Program

Employee Events - Spring Crawfish Boil, Summer Picnic, Thanksgiving Lunch, Annual Banquet/Holiday Party

and up to $3,500 annual education reimbursement.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 850-729-4700 or careers@okaloosagas.com for assistance.

Salary : $150 - $57,242