Administrative Assistant

As the Administrative Assistant at The Golf Club at Newcastle, you will greet visitors and manage callers; determining the nature of business to direct callers to the proper destination. You will schedule/coordinate meetings and provide general administrative assistance on a day-to-day basis by performing the duties listed below. It is also important that the person in this position always exhibits a professional appearance and conducts themselves in a businesslike manner.   ESSENTIAL DUTIES AND RESPONSIBILITIES: Daily Cash Count Maintain membership files. Control office supplies. Order and replace supplies when needed. Includes office supplies, postage, etc. Govern the office operations and systems, including (but not limited to) security information, copy machine upkeep, etc. Order all printed material (letterhead, business cards, etc.) Take Banquet inquiries and Calcutta reservations from potential customers. Process contracts: Room rental agreements, tournament agreements, and catering contracts with all details. Input Accounts Payable for the accounting department. Code all office invoices (A/P) Update monthly calendar Produce groups signs as needed (Directional & Information) Responsible for report or letter writing of any nature upon request of the General Manager. Maintain Team Member files and I-9 Binders Answer multi-line phone and greet callers in a professional manner. Obtain the caller’s name, name of business, and brief nature of the call. Route calls to the recipient and/or take complete and accurate messages. Use judgment in determining how a call should be screened in accordance with each department’s preference for handling incoming calls. Maintain phone system, deleting, assigning, and reassigning voice mailboxes. Keeping track of system set-up (main directory, updating main system greeting, etc.). Be responsible for writing and changing the “Golf on Hold” on a quarterly basis. Special projects as directed by the General Manager and Bookkeeper   QUALIFICATIONS, EDUCATION AND/OR EXPERIENCE: Excellent organizational and analytical skills Able to work well in a fast-paced environment and balance multiple priorities and assignments Must be highly customer oriented Excellent written and verbal communication skills Associate’s degree (A.A.) or equivalent from a two-year college Banking, retail, or accounting experience, desired Accomplished computer skills in Microsoft Word and Excel. Ability to perform cash counting and determine appropriate overages/shortages.   WORK ENVIRONMENT: The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this position, the team member must: Lift, reach, bend, twist, push, pull, squat, grasp, and use arm-hand coordination on a consistent basis Have the ability to lift up to 50 pounds occasionally   COMPENSATION DETAILS:  Offered rate of pay range: $20.00 - $25.00 per hour Eligible for overtime   BENEFITS AND PERKS:  Oki Golf offers an impressive collection of benefits! Some benefits include:   ALL TEAM MEMBERS: Golf benefits for free play, guest passes, and visits to all 8 Oki courses. 50% discount on shift meals 25% discount for you and up to four guests (not including alcoholic beverages) Flexible work environment 401K with company match Paid sick time Team Member Referral Program participation and more! FULL-TIME TEAM MEMBERS: (regularly working 35 hrs/week): Medical/dental/vision/telehealth coverage FSA options Company-paid life insurance and long-term disability Paid vacation Holiday pay    Visit okigolf.com/careers/ to view information about Oki Golf's history, company culture, and commitment to diversity.

Salary : $20 - $25