What are the responsibilities and job description for the Administrative Assistant position at Oki Golf?
As the Administrative Assistant at The Golf Club at Newcastle, you will greet visitors and manage callers; determining the nature of business to direct callers to the proper destination. You will schedule / coordinate meetings and provide general administrative assistance on a day-to-day basis by performing the duties listed below. It is also important that the person in this position always exhibits a professional appearance and conducts themselves in a businesslike manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
- Daily Cash Count
- Maintain membership files.
- Control office supplies. Order and replace supplies when needed. Includes office supplies, postage, etc.
- Govern the office operations and systems, including (but not limited to) security information, copy machine upkeep, etc.
- Order all printed material (letterhead, business cards, etc.)
- Take Banquet inquiries and Calcutta reservations from potential customers.
- Process contracts : Room rental agreements, tournament agreements, and catering contracts with all details.
- Input Accounts Payable for the accounting department.
- Code all office invoices (A / P)
- Update monthly calendar
- Produce groups signs as needed (Directional & Information)
- Responsible for report or letter writing of any nature upon request of the General Manager.
- Maintain Team Member files and I-9 Binders
- Answer multi-line phone and greet callers in a professional manner. Obtain the caller's name, name of business, and brief nature of the call. Route calls to the recipient and / or take complete and accurate messages. Use judgment in determining how a call should be screened in accordance with each department's preference for handling incoming calls.
- Maintain phone system, deleting, assigning, and reassigning voice mailboxes. Keeping track of system set-up (main directory, updating main system greeting, etc.). Be responsible for writing and changing the "Golf on Hold" on a quarterly basis.
- Special projects as directed by the General Manager and Bookkeeper
QUALIFICATIONS, EDUCATION AND / OR EXPERIENCE :
WORK ENVIRONMENT :
The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this position, the team member must :
COMPENSATION DETAILS :
BENEFITS AND PERKS :
Oki Golf offers an impressive collection of benefits! Some benefits include :
ALL TEAM MEMBERS :
FULL-TIME TEAM MEMBERS : (regularly working 35 hrs / week) :
Visit okigolf.com / careers / to view information about Oki Golf's history, company culture, and commitment to diversity.
The Golf Club at Newcastle
Capping 350 expansive, hilltop acres, The Golf Club at Newcastle is the Puget Sound's premier public golf and event destination. The property features 36 holes of championship golf, framed by stunning, panoramic views of Lake Washington, Mt. Rainier, the Olympic and Cascade Mountains, and the Seattle skyline. The breathtaking scenery is complemented by a spectacular 44,000 square foot clubhouse and extensive, year-round practice facilities. Newcastle's captivating views, first-class amenities and unparalleled standard of service are all designed to provide a unique experience for guests. The golf club offers a wide variety of options for job seekers including golf, restaurant, banquet and catering, turf, and administrative positions.
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Salary : $20 - $25
