Administrative Intern

Oklahoma Arthritis Center (OAC) is an Equal Employment Opportunity employer and considers all applicants without regard to race, religion, color, sex, national origin, age, disability, veteran status, or any other legally protected status.

Job Summary:

This position performs a variety of entry-level professional administrative staff work, gradually increasing in level of difficulty and responsibility as the incumbent receives on-the-job training related to the business, technological, and operational activities of the assigned work area(s). The administrative intern reports to assigned leadership.

Essential Functions:

• The Intern responsibilities include, but are not limited to, the following:
• Develops skills and subject matter knowledge
• Coordinates committees and meetings
• Assist department head or assigned leader with projects and functions
• Prepares and edits documents, presentations and communications
• Assist with overall goals of the assigned work area and organization
• Perform other job duties as requested.
• Evaluate the budget and assist administration with creating reports, presenting data and evaluating trends
• Offer Recommendations to decision-makers on ways to improve the efficiency of the office

Performance Requirements:

Knowledge: 

• Resourcefulness in finding information and answers from within and outside the practice without prompting or micromanagement; a “consummate” self-starter.
• Respect for details; ability to execute accurately at a high level without excess supervision.
• Ability to prioritize/execute to achieve desired company and project goals with prudence and sense of urgency. Excellent telephone etiquette, articulate communication and organizational skills, as well as excellent written and verbal communication skills
• High degree of organizational skill and problem-solving ability; specifically the ability to work as a self-starter.

Skills:

• General computer skills including Microsoft Word, Excel, PowerPoint.
• Experience using Electronic Health Records.
• Some general knowledge about health insurance and/or medical billing and coding.
• Knowledge of HIPAA and other compliance policies.

Abilities: 

• Ability to establish and maintain effective working relationships with coworkers and diverse patient populations.
• Ability to communicate clearly with many different levels of staff.
• Ability to collaborate effectively with nursing, clinical, and support staff, providers, and Administration.

Qualifications:

• Must be registered in a 2-year or 4-year university in Healthcare Administration, Business Administration, Public Health or closely related field.
• Ability to operate standard office machines, including, but not limited to, word processor, calculator, copier, fax machine.
• Ability to use Microsoft Office.
• Must be able to commit to at least 15 hours/week.
• Reliable Internet Access.
• Customer Service Experience.
• Must be able to communicate effectively in English.
• Motivated, Upbeat, and Willing to Learn.

Physical Requirements:

• Ability to work effectively in a fast-paced environment.
• Physical ability to sit and view computer screen for long periods at a time.
• Occasional exposure to communicable diseases and biohazards.
• Daily standing, walking, bending, and maneuvering.

Travel:
Travel may be required.

Scheduled Working Hours:
Normal work hours are 8:00 a.m. to 5:00 p.m., Monday through Thursday and 8:00 a.m. to 1:00 p.m. on Fridays. Hours may vary depending upon the needs of the position, department, and clinic.

Other Duties:

Please note this job description is not designed to cover or to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change from time to time, with or without notice.