Program Manager for Allied Health Programs

Job Summary

This role is responsible for ensuring the successful launch and ongoing support of speech language pathology and occupational therapy programs. The Program Manager will coordinate administrative and support functions, including program development, accreditation compliance, and virtual operations.

Main Responsibilities

1. Accreditation and Compliance Support:
• Project management of accreditation application, including assignment and tracking of tasks and deadlines to ensure timely delivery of required reports and self-study documents.
• Prepare detailed reports and maintain a repository of accreditation application materials, including site visit logistics and materials.
• Collaborate with Directors of Assessment on creation, dissemination, and collection of program surveys and other data instruments.
• Create visual representations of data for accreditation, including spreadsheets, graphs, and presentations.
2. Virtual Program Administration:
• Manage administration of digital platforms, coordinating with EIM, program faculty, and staff.
• Develop an efficient virtual office workflow using project management skills, collaboration tools, and centralized communication for stakeholders.
• Support faculty with technology training and online curriculum development.
• Support student onboarding, ensuring compliance with prerequisites and technology readiness.
• Organize and coordinate creation of video tutorials and guides for common tech issues and software navigation.
3. Curriculum and Education Management:
• Assist in identifying and reaching out to potential clinical sites and preceptors.
• Manage communication plan, documentation, and files related to preceptors.
• Coordinate incentive programs to improve clinical preceptor recruitment and retention.
• Communicate with clinical preceptors regarding program specific learning outcomes and academic requirements for clinical rotations.
• Coordinate administration and review of required evaluation forms linked to each clinical rotation.
• Assist with Canvas course development and course material management.
4. Administrative Support:
• Maintain a centralized calendar for program deadlines and events, including primary management of program's Monday board for development.
• Track program expenses and assist with budget reporting.
• Serve as the first point of contact for program communications, including advisory boards, preceptors, clinical sites, and student inquiries regarding schedules, assignments, and program policies.
• Maintain meeting minutes for compliance, including all program committees (assessment, admissions, clinical recruitment, student support, curriculum, and general team meetings).
• Coordinate logistics for program events, such as orientations, white coat ceremonies, and graduation.
• Coordinate student orientation materials and ongoing advising sessions.
• Participate in professional development around SLP and OTD education administration, which may include collaboration on professional presentations to state and national organizations.
• Other duties as assigned.
5. Operations Coordination:
• Communicate with the Graduate Health Sciences Lab Coordinator regarding on-campus intensive needs.
• Assist in faculty load assignments and reporting to other university offices.
• Coordinate with the Director of Operations regarding program budget, including forecasting and reporting.
• Other duties as assigned.