ADVANCEMENT DATABASE COORDINATOR

Description

Job Summary: This position reports to and is evaluated by the director of advancement with a primary responsibility of overseeing all donor database activities and general support of the advancement office. 

Required Professional Qualities

• Bachelor’s degree preferred
• Excellent interpersonal and organizational skills
• Computer literate including proficiency in MS products and web design
• Knowledge and experience using donor software systems and databases
• Experience with mass mailings (email and regular mail)
• Experience with fundraising and event planning preferred

Required Spiritual Qualities

• A strong, clear Christian testimony (Ephesians 4:1)
• A lifestyle of biblical integrity (1 Peter 3:16)
• Believe and actively support the OCS Parent Covenant, Statement of Faith, Statement on Marriage and Sexuality, Statement on Diversity and Core Values (all attached)
• Have a conviction that God has called him/her to Christian School teaching (Romans 12:7)
• Be a Christian role model in attitude, speech, and actions toward others (1 Peter 5:2)
• Maintain high standards of ethics, honesty, and integrity in all personal and professional matters
• Actively involved in church (Hebrews 10:24-25)
• Follows Matthew 18 principle in dealing with interpersonal conflict

Required Personal Qualities

• A spirit of dedication, teamwork, flexibility, and responsiveness
• The ability to respond to counsel (Proverbs 13:18)
• The ability to work in a team environment (Ecclesiastes 4:9-10)
• Effective communicator
• The ability to focus, manage time, and organize to carry out essential job functions in a timely manner
• Demonstrate a sensitivity and ability to interact effectively with staff, parent, volunteers and students
• Meet everyday stress with emotional stability, objectivity and optimism (Philippians 4:6-7)
• Develop and maintain rapport with students, parents and staff by treating others with courtesy, patience, friendliness, dignity, and respect (Romans 12:10)
• Use acceptable English in written and oral communication. Speak with clear articulation.
• Respectfully submit and be loyal to constituted authority (Titus 3:1)
• Maintain a personal appearance that is a Christian role model of cleanliness, modesty, and good taste consistent with school policy. 

Essential Job Functions

Spiritual Leadership

• Model victorious Christian living to staff, students and families (Philippians 2:1-5)
• Model conflict resolution in a biblical manner (Matthew 18:15-17)
• Pray for students, parents, staff and entire OCS community (1 Thessalonians 5:16-18)

Administrative Leadership

• Adheres to all policies and procedures governing the operation of the school
• Respect professional ethics that require confidentiality concerning the sharing of information about children, parents or staff
• Attends and arrives punctually to scheduled devotional, committee and faculty meetings
• Maintains professional dress and appearance as specified in the Employee Handbook
• Represents the school in a favorable and professional manner to its constituency
• Maintain professional and effective relationships with the administrative team

Coordination Leadership

• Oversee and maintain all OCS donor database activities
  • Maintain all data records accurately and confidentially
  • Produce planned and ad-hoc reports
  • Interaction with software vendors i.e. Bloomerand, EFT
  • Create donor lists as requested
  • Coordinate all advancement solicitations; both mail and email
  • Coordinate correspondence to donors, including thank you letters and gift acknowledgements
  • Provide data for annual report
  • Donor tax receipts
  • Support Booster Club as needed
  • Maintain bank transactions
• Prepare monthly financial statements for foundation and spirit store accounts
• Prepare and submit advancement office receipts to business office
• Maintain and update mailchimp for all school emails distributed by administration
• Support web design and maintenance for special events (i.e. Givecampus)
• Support administrative needs of Director of Advancement
• Support the advancement team in fundraising events and activities

Additional Duties or Responsibilities

• Support the broader program of the school by attending extracurricular activities when possible. (Back to School Worship night, Big Bash, Saints 5K, Drama production, Athletic Events, Band performances, Fine Arts night, Carnivals, etc.)
• Treats all school owned technology (hardware and software) with respect, care, professionalism and in accordance with the Technology Use Agreement