What are the responsibilities and job description for the Secondary Clerk position at Oklahoma City Public Schools?

Position Type :

Secretary / Clerical (School Sites) / Secondary Clerk

Date Posted : 1 / 16 / 2025

Location :

EES (Extended Educ. Services)

Reports To : Building Administrator

FSLA Status : Non-Exempt

Compensation : 134 (Salary determined by experience)

Work Days : 201

FTE : 7.5 hours per day

Secondary Clerk

Position Summary :

Perform clerical work related to a specific role in an office or department. Positions require filing, recording, disbursing or retrieving of information. Non routine phases of work are referred to the supervisor for advice and directions; and determinations are usually based on clearly defined procedures or instructions.

Essential Duties :

Provide a variety of clerical support to the school administration.
Provide admittance slips to students late for class and take calls from parents of students that are absent.
Take telephone messages for teachers and students, and greet parents and visitors who come to the school office.
Prepare and type daily absentee bulletins, suspension lists, and unexcused absence lists; check students in and out of school for absences during the school day.
Prepare office calls slips and send to rooms for students needed in the office; type out DO NOT ADMIT list at end of day and provide to teachers.
Contact parents of students with unexcused absences; operate switch board or communication system, as needed; and file student class schedules.
Perform other duties as assigned.

Job Specifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

Minimum Qualifications (Knowledge, Skills and / or Abilities Required) :

High School Diploma or GED required.

Passed the ETS Parapro Assessment (with a score of 455 or better) or the WorkKeys Assessment (with a score of 4 or better on all three parts)

Completed at least two (2) years (48 credit hours) of study at an institution of higher education o Passed the OGET

Good knowledge of office terminology, procedures and equipment.

Working knowledge of computer software applications to produce various formats, such as correspondence and reports.

Ability to understand and carry out oral and written instructions.

Ability to establish and maintain effective working relationships with students, parents and school personnel.

Excellent verbal and written communication skills.

Ability to use computer applications such as spreadsheets, word processing, email and database software (Microsoft Office Suite).

Accuracy; discretion; tact; courtesy; good judgment; reliability.

Working Conditions and Physical Requirements :

The working conditions and physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Able to sit and stand for extended periods of time

Exhibit manual dexterity to enter data into a computer

Able to see and read a computer screen and printed material with or without vision aids

Hear and understand speech at normal levels, outdoors and on the telephone

Speak in audible tones so that others may understand clearly

Physical agility to lift up to 25 pounds, to bend, stoop, climb stairs, walk and reach

Duties are normally performed in an office environment.

The noise level in the work environment is usually moderate.

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