Office Manager

Overview

Oklahoma Dental Association is a nonprofit organization dedicated to supporting our members, the dentists of Oklahoma, through initiatives that better their profession, practices, and patients. This is accomplished through strategic communications and programming, continuing education opportunities, and influential advocacy efforts that help our members focus on doing what they love - caring for their patients. We are a close-knit team that values collaboration, efficiency, and a high level of customer service. We are seeking an organized and proactive Office Manager to join our team and help us maintain a smooth and productive office environment.

Job Description

The Office Manager plays a crucial role in ensuring the efficient operation of our office and is responsible for:

·      Handling incoming and outgoing correspondence, including phone calls, emails, and mail

·      Daily office operations, including managing office supplies, equipment, and facilities

·      Scheduling meetings and setting up conference rooms

·      Assisting with marketing and events

·      Assisting with bookkeeping and financial tasks, including invoicing and expense reporting

·      Maintaining office records, databases, and filing systems

·      Preparing reports, presentations, and other documents

·      Working with vendors, contractors, and service providers to ensure timely and cost-effective services

·      Provide administrative support to association staff

·      Management of mediation review program, which allows disputes between patients and dentists to be resolved by neutral parties

·      Other related duties as assigned

Qualifications

• Experience as an office manager, administrative assistant, or similar role
• Organized and proactive
• Strong written and verbal communication and customer service skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with basic bookkeeping and financial tasks
• High level of discretion and professionalism
• Associate or bachelor’s degree in business administration or related field preferred

This is a non-exempt, hourly (minimum 35 hours per week) position. Pay is $35-$40k annually, commensurate with experience. Dental reimbursement program after 6 months of employment. Optional medical insurance benefits available.