What are the responsibilities and job description for the FMLA/ Leave of Absence Administrator position at Oklahoma Heart Hospital?
Join Our Team at Oklahoma Heart Hospital (OHH)
ONE TEAM. ALL HEART. At OHH, we believe that patient care is truly at the heart of everything we do. Our dedicated team members are involved in every step of our patients’ journeys, bringing hope, compassion, and healing to both patients and their families. Together with our physicians and caregivers, we’re shaping the future of heart care in Oklahoma by serving the state and leading the nation.
Why You'll Love Working Here:
- Comprehensive Benefits:
- Medical, Dental, and Vision coverage
- 401(k) plan with employer match
- Long-term and short-term disability
- Employee Assistance Programs (EAP)
- Paid Time Off (PTO)
- Extended Medical Benefits (EMB)
- Opportunities for continuing education and professional growth
Please note that benefits may vary by position, and some roles (like PRN, Flex, Float, etc.) may have exclusions. For eligible positions, benefits start on your first day!
Location:
Chase Plaza: 3705 W. Memorial Road, Suite #703, OKC OK 73120
OHH South Campus: 5200 E. I-240 Service Road, OKC OK 73135
Department: Human Resource
Shift: Full-Time, Days. No weekends/No holidays
Responsibilities
The FMLA/Leave Administrator is responsible for the full-cycle administration of all employee leave of absence programs including Family and Medical Leave Act (FMLA), disability claims, ADA accommodations, workers’ compensation, and other statutory leaves. This role ensures a positive and compliant leave experience for employees, while serving as a key advisor to leadership and HR on leave policies, procedures, and best practices.
Key Responsibilities
Administer and manage leave of absence programs including FMLA, short-term disability (STD), long-term disability (LTD), ADA, USERRA, and Workers' Compensation, ensuring timely and accurate processing.
Serve as the primary point of contact and subject matter expert on all leave-related matters, maintaining effective communication with employees and leadership.
Review medical documentation and eligibility requirements to determine appropriate leave types and ensure compliance with federal and state laws.
Coordinate and track concurrent leaves (FMLA and Workers’ Comp) and ensure accurate documentation and reporting.
Counsel and advise managers and team members on FMLA guidelines, accommodation processes, and return-to-work procedures.
Collect and track benefit premiums during unpaid leave periods to ensure coverage continuation.
Respond to requests for leave extensions and communicate approvals or denials to employees and department leaders.
Monitor changes in federal and state leave legislation, including ADAAA, USERRA, and any applicable state-specific leave laws.
Maintain accurate records in the HRIS/leave management system and generate reports to identify trends and recommend process improvements.
Support and document the interactive process under the ADA, ensuring timely and lawful accommodations are provided when appropriate.
Identify potential issues or fraudulent activity through auditing and follow appropriate escalation protocols.
Qualifications
Education:
- High school diploma and/or GED required.
- Bachelor's degree in Human Resources, Business or other related field preferred.
Experience:
Minimum 3 years of professional experience in leave administration, benefits, employee relations, or HR compliance.
Strong knowledge of FMLA, ADA, disability benefits, and leave of absence programs.
Experience interpreting legal documents, medical certifications, and compliance policies.
Skills & Competencies
In-depth knowledge of FMLA and leave laws at the federal and state level.
Excellent verbal, written, and interpersonal communication skills.
Strong organizational and time management skills with high attention to detail.
Proven ability to handle confidential information and sensitive employee matters.
Skilled in auditing and identifying potential fraudulent leave claims.
Ability to create and present reports to leadership and recommend process improvements.
Why Join OHH?
At Oklahoma Heart Hospital, every team member contributes to an exceptional patient experience. As a leader in cardiac care, OHH offers a supportive work culture, meaningful career growth, and the opportunity to make a lasting impact. They are the reason OHH continues to serve the state and lead the nation. Be part of the future of cardiac care.
