What are the responsibilities and job description for the Executive Assistant, People Team position at Okta?
Get to know Okta
Okta is The World's Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth.
At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences.
Join our team! We're building a world where Identity belongs to you.
We're looking for an Executive Assistant to join our team and partner with our Chief People & Places Officer and our SVP of Total Rewards in driving strategic initiatives. In this role, you'll play a key part in ensuring smooth operations, fostering collaboration, and making a lasting impact on our people-first culture. If you thrive in a fast-paced environment, enjoy building relationships, and are passionate about supporting leadership, this is a great opportunity for you.
The role is located in the San Francisco Bay Area.
Job Duties and Responsibilities:
- Manage and maintain multiple schedules; coordinate travel on an as-needed basis
- Organize team events, socials, offsite meetings
- Manage expenses for multiple executives and some PO/invoicing, etc.
- Coordinate and attend regular team meetings as a contributor
- Maintain trusting relationships with customers, prospects, team and contacts
- Coordinate logistics for visitors and represent Okta to external partners and guests
This role could be a great opportunity for you if you have:
- A minimum 5 years of professional EA experience; ideally supporting two or more Executives
- Ability to interact in a professional manner with customers, partners, and internal team
- Experience with web-based scheduling and collaboration tools including GSuite, Box, TripActions, Coupa, Zoom, and Workday
- Experience with arrangement of schedules and logistics, across multiple time zones
- Outstanding time management skills and attention to detail
- Ability to quickly learn new tools and technologies; interest and experience using technology to improve work efficiency
- Expectation of complete confidentiality on all business matters
- Ability to effectively communicate and collaborate with a diverse range of people and job functions
- Excellent verbal and written communication skills
- Ability to remain energetic and positive in a fast-paced environment
- Excellent common sense and ability to make solid judgment calls autonomously
- Ability to be proactive and anticipate next steps
- Get along well with a variety of personalities, team player attitude
- Ability to prioritize multiple tasks
- Experience planning company events and managing logistics within budget
- Able to establish and maintain vendor relationships
- Ability to come into the office 2-3 days a week
- Ability to travel up to 20% in support of offsites and onsite events
#LI-MK1
#LI-hybrid
What you can look forward to as a Full-Time Okta employee!
- Amazing Benefits
- Making Social Impact
- Fostering Diversity, Equity, Inclusion and Belonging at Okta
Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.
Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to participate in the job application, interview process, or onboarding please use this Form to request an accommodation.
Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy at https://www.okta.com/privacy-policy/.
