What are the responsibilities and job description for the Marketing Coordinator position at OLC (Architecture | Interiors | Aquatics)?
The Marketing Coordinator is an essential member of OLC’s team, providing support to our Marketing and Architectural departments. This professional will play a key role in implementing the firm’s growth strategies across sectors including recreation / aquatics, healthcare / wellness, hospitality / resort, and commercial / retail / lifestyle. This in-office position involves a mix of marketing and administrative responsibilities and requires a detail-oriented individual with AEC industry experience.
Responsibilities :
Administrative Tasks :
Provide clerical and administrative support to OLC Marketing Team.
Provide minimal support to OLC Staff – mail, scanning, etc.
Manage architectural licensing applications and renewals.
Handle conference and event registrations.
Coordinate internal events.
Maintain and update CRM data.
Marketing Tasks :
Assist in creating RFQ / P responses (proposals), brochures, presentations, and marketing materials.
Coordinate the production and distribution of newsletters (MailChimp).
Support marketing campaigns, event planning, and client / community engagement initiatives.
Conduct market and industry research.
Position Requirements :
Bachelor’s or master’s degree in Marketing, Communications, or a related field or progressive experience in this field.
Proficiency in Microsoft Office (Demonstrate Experience through testing).
Experience with Adobe Creative Suite, including PDF creation and editing, InDesign, and Photoshop (Demonstrate Experience through testing).
Strong communication and organizational skills.
Preferred Skills :
1-2 years of experience in the AEC industry.
Experience as an administrative assistant or in a similar role.
Familiarity with CRMs like VantagePoint.
Proficiency with email marketing platforms like MailChimp.
Ability to conduct research on opportunities, contact data, architectural partners, RFPs, and RFQs.
Ideal Candidate Traits :
Quality-focused and driven to produce excellent work.
Thrives in a collaborative, fast-paced environment while maintaining a self-directed, proactive approach.
Highly detail-oriented, proactive, and capable of managing tight, competing deadlines.
Adaptable, able to juggle multiple projects and responsibilities effectively.
Team-oriented and eager to learn and contribute.
Resourceful and takes initiative in researching and completing tasks.
Why Join OLC?
OLC offers a dynamic work environment where creativity, collaboration, and innovation are at the forefront. This full-time, in-office role provides an opportunity to contribute to impactful projects and grow within a supportive team.
If you are passionate about marketing in the AEC industry and meet the qualifications, we encourage you to apply by sending your resume to Marketing@olcdesigns.com.
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