What are the responsibilities and job description for the Executive Director position at Old Colony Players?
Executive Director
Description: The ideal candidate should have knowledge and experience in non-profit management, fundraising, business, financial, personnel management, community relations, volunteer development, board and committee development, as well as strong communication and interpersonal skills, the ability to work well in a team, and a passion for the arts. Applicants should also have experience with Microsoft Office and Quickbooks.
Compensation: $25,000 Annually – Paid on the 15th & last day of each month – Additional income incentives available
Work Schedule: Three, five-hour days per week with remaining nine hours to be allocated during performance weeks or for work outside regular office hours. For an average of 24 hours per week.
Job Duties:
1. Finance
a. Prepares annual budget for the Finance Committee and Old Colony Players Board of Directors to approve
b. Continually monitors budget in conjunction with the Treasurer
c. Records all cash, checks and charges received and prepare deposits in accordance with financial controls policy
d. Reviews and processes bills for payment
e. Determines handling of outstanding debts and returned checks
f. Other financial duties assigned by the Board of Directors
2. Development Drive/Fundraisers
a. Determines a consistent timeframe for fundraising
b. Establishes timeline for events
c. Works with appropriate board members and community volunteers in planning, coordinating, and implementing events
d. Coordinates designs and layouts for brochure/invitation/tickets/letter for events
e. Schedules media interviews about events
f. Lines up entertainment for events
g. Obtains bids for services needed
h. Prepares list of prospects and other reports
3. Grants/Sponsorships/Reports/Trades
a. Researches new grant and funding opportunities and aggressively pursues them
b. Prepares and submits final reports as projects are completed
c. Negotiates trades and in-kind with local companies for items or services needed
4. Board Activities
a. Board meeting attendance is a requirement and prepares materials/reports for meetings including individual show reports.
b. Maintains records for Board members on season ticket purchases, donations, memberships. Works with each committee as required and needed
d. Attends all committee meetings except the Personnel committee
e. Prepares annual presentation for Valdese Town Council, Mayor and other larger funding sources
5. Marketing/Public Relations
a. Develops marketing plan and timeline for each production and season
b. Works closely with newspaper, TV, radio representatives
c. Manages social media accounts
d. Coordinates marketing efforts with Town of Valdese Community Affairs Department
e. Coordinates playbill ad sales
f. Grants or schedules interviews with artists and or Board representative
g. Works with appropriate committee in marketing season
h. Coordinates designs and layouts for ads, flyers, brochures, playbills, reminder cards and order forms for each series with the respective chairpersons
i. Supervises the preparation of press releases and public service announcements
j. Prepares individual show posters for distribution if supplied by artists
k. Oversees electronic database for advertising and marketing purposes
l. Engages in community outreach in programming and promotion of OCP
6. General Office Duties
a. Reports to Board of Directors
b. Establish regular office schedule to serve customers, manage ticket sales, and answer inquiries.
c. Manages daily communications
d. Manages office financial software
e. Acknowledges gifts/sponsorships and provides appropriate information for tax purposes
f. Monitors season and single ticket sales
g. Proof-reads all materials leaving office
7. Other Duties
a. Serves as official spokesperson for OCP in responding to all public and media inquiries including special events.
b. Oversees maintenance and all show preparations for the amphitheater
c. Attends annual Institute of Outdoor Theatre Conference if budgeting & scheduling permit
d. Oversees the duties of the Production Manager and works as a team to fulfill the mission of OCP
8. Professional Development
a. Seeks out opportunities for continued professional development and interaction with directors of similar organizations through meetings and workshops
b. Seeks out funding opportunities for professional development workshops and conferences
9. Show Preparations
a. Manages ticket sales
b. Designs, organizes and prints playbills
c. Confirms date with venue and handles any necessary contracts or permits
d. Stocks and prepares concession stand and maintain inventory.
e. Creates lobby display as needed
f. Determines checks to be written and have ready day of show
g. Oversees front of house duties
Job Type: Part-time
Pay: $25,000.00 per year
Expected hours: 20 – 24 per week
Benefits:
- Flexible schedule
Ability to Commute:
- Valdese, NC 28690 (Required)
Ability to Relocate:
- Valdese, NC 28690: Relocate before starting work (Required)
Willingness to travel:
- 25% (Preferred)
Work Location: In person
Salary : $25,000
