SCHOOL BUSINESS LEADER

JOB TITLE

SCHOOL BUSINESS LEADER 

REPORTS TO

PRINCIPAL AND CHIEF FINANCIAL OFFICER

SALARY SCHEDULE/GRADE

HOURLY (LEVELS 4 AND 5)

CONTRACTED DAYS AND/OR HOURS

HIGH SCHOOL & ELC - 240 DAYS, 8 HOURS PER DAY

ALL OTHER SCHOOLS - 210 DAYS, 8 HOURS PER DAY

UP CENTER - 186 DAYS, 8 HOURS PER DAY (UP TO 215 DAYS)

EXEMPT STATUS

NON-EXEMPT

JOB CLASS CODE

7164 OR 7165

POSITION CLASSIFICATION

CLASSIFIED

DATE APPROVED

4/16/2024

QUALIFICATIONS

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law. 

Two years of general clerical experience required.

Two years of Bookkeeping or Finance related experience preferred.  

POSITION SUMMARY

Perform complex and advanced-level clerical accounting duties in support of school or District programs and services;  Business Leader II incumbents serve one or more departments, a High School, the Academy, or the Early Learning Center.  Business Leader I incumbents serve an Elementary, Middle, or K-8 School as well as the Area Technology Center.

DISTRICT AND SCHOOL PRIORITY ALIGNMENT

Align actions with district and school values and core priorities. 

Evaluated based on the efficacy of aligned actions. 

PERFORMANCE RESPONSIBILITIES

Provide care for and coordinate resources for guest leaders.

Coordinate local onboarding of new employees.

Assist employees and guest leaders with on the job training in absence management and time-keeping systems. 

Perform complex and advanced-level clerical accounting duties in support of District and/or School programs and services.

Verify payroll and related records for an assigned school or department.

Maintain employee attendance records for an assigned location or department; verify sick leave and vacation allowances.

Verify, balance, adjust and assure the accuracy of assigned accounts; receive, verify and audit invoices and receipts for supplies, equipment and services; contact District personnel to verify orders, receipts and signatures.

Collect, receipt, record and deposit monies; sort and post to appropriate accounts; reconcile cash, receipts and statements; resolve or assist in the resolution of discrepancies and errors. Knowledge of MUNIS, preferred.

Compile, sort, code, tabulate, post and compare financial and statistical data; verify availability of funds; extend and balance accounts and post to various records and reports.

Prepare and generate a variety of financial and statistical reports, lists and summaries; enter, compile and tabulate data for inclusion in departmental reports; prepare, maintain and file lists, records, reports and other documents.

Interact with vendors and District personnel to research discrepancies, correct errors, resolve problems and assist with preparation and maintenance of records and reports.

Provide information regarding accounting policies, procedures and practices to District employees, vendors and others; interpret, apply and explain District policies and regulations as needed.

Input financial and statistical information into an automated accounting system.

Operate a variety of office equipment including calculator, copier and computer. Some knowledge of Google Drive, preferred. 

Demonstrate ethical behavior and confidentiality of information about students in a school environment and community.

Maintain a cooperative working relationship with the principal, students, parents, staff and public.         

Demonstrate a commitment to professional growth.

Demonstrate punctuality and regular attendance. 

Maintain appropriate professional appearance.

Adhere to the appropriate code of ethics.

Perform other duties as assigned by Superintendent or designee.

KNOWLEDGE AND ABILITIES

Knowledge of bookkeeping principles and methods and their application to work situations.  

Knowledge of rules and regulations controlling budgetary and internal record-keeping activities.

Applicable sections of Kentucky Administrative Regulations and other applicable laws. 

Ability to keep complex records and to assemble and organize data for preparing reports.  

Knowledge of or ability to learn multiple electronic systems including but not limited to: absence management, time-keeping, Medicaid billing, Routing and Planning, Talent Management, and Google. 

Email and Telephone etiquette. 

Correct English usage, grammar, spelling, punctuation and vocabulary. 

Interpersonal skills using tact, patience and courtesy. 

Ability to read, interpret, apply and explain rules, regulations, policies and procedures. 

Ability to type at an acceptable rate of speed.  

PHYSICAL DEMANDS

Inside work with no exposure to weather conditions. 

Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time.