Office/Employee Experience Manager

Old Mission is a global proprietary trading firm that leverages state-of-the-art technology and research to identify and execute profitable trading strategies across multiple asset classes around the world. Our offices in Chicago, New York, and London are all composed of naturally-curious individuals who thrive in a team environment and constantly strive for improvement.

Old Mission does not seek capital from outside investors, allowing us the flexibility to aggressively invest in our team members and keep them engaged in the firm’s growth.

About The Position

We are seeking a highly organized and proactive Office Manager to oversee daily office operations, manage a team, and ensure a seamless work environment for our traders and staff. This is a 100% on-site position in our Chicago headquarters, requiring strong leadership, problem-solving skills, and the ability to adapt in a fast-moving environment.

Responsibilities

• Office Operations: Oversee the day-to-day office functions, including facilities management, vendor coordination, and supply management to ensure a highly efficient work environment.
• Team Leadership: Manage and mentor a team of administrative and support staff across three offices, providing clear direction, setting performance expectations, and fostering a collaborative workplace.
• Executive Support: Assist leadership with scheduling, meeting coordination, travel, and other administrative tasks as needed.
• Event Planning: Organize firm-wide meetings, social events, and client visits to promote engagement and collaboration.
• IT & Infrastructure Coordination: Work with internal IT team to coordinate desk moves and office updates and ensure traders and staff have the resources they need.
• Safety & Security: Ensure adherence to office security, compliance, and evacuation protocols in conjunction with building management and company leadership.
• Financial & Budget Oversight: Manage office-related expenses, approve vendor invoices, and work with finance on budget planning.
  
  

Required Skills

• Proven experience as an Office Manager, Administrative Manager, or similar role in a fast-paced environment, preferably within finance, trading, or a related industry.
• Bachelor’s degree
• Strong leadership experience with direct reports, including hiring, training, and performance management.
• Excellent organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with office management software or tools.
• Exceptional communication and problem-solving abilities.
• Ability to work under pressure and adapt to changing priorities in a high-stakes environment.
  
  

Benefits And Perks

• Fully paid Medical, Dental, Vision, Disability, and Life Insurance
• Fully stocked kitchen; free breakfast and lunch every day on-site
• Tuition Reimbursement Program
• 401(k) with employer match
• Paid Vacation, Sick, and Parental leaves
• Commuter and Flexible Spending Programs
  
  

Base Salary Range

$100,000 - $115,000 - Salaries are based on numerous factors such as skills, experience, and education. Our compensation package also includes a discretionary bonus and a comprehensive benefits program for full-time employees. For more information, reach out to your recruiter.

Old Mission is not accepting unsolicited resumes from any staffing/search firms. All resumes submitted by staffing/search firms to any employee at Old Mission via-email, the Internet or directly without a valid signed search agreement will be deemed the sole property of Old Mission, and no fee will be paid in the event the candidate is hired by Old Mission.