What are the responsibilities and job description for the Human Resources Coordinator position at Old Republic Title?
Job Description:
SUMMARY:
The person selected for this position will play a pivotal role in a large-enterprise Human Resources Department. Your responsibilities will include a wide variety of administrative and project-oriented tasks in support of the HR department. The ideal candidate is enthusiastic, curious and proactive. We provide outstanding opportunities to work across human resources functions and to grow your career as a human resource professional. In this role, you will have the opportunity to work with talent acquisition, human resources, benefits, learning and development and the HR leadership team as we strive to be a strategic partner to our business.
Location: This position is fully onsite reporting to our Minnetonka, MN office.
ESSENTIAL FUNCTIONS:
- Accurately prepares analysis and reporting on a variety of data. Design, create, edit research and analyze various reports, charts and graphs.
- Partners with payroll to complete employment verifications.
- Schedules a variety of department meetings and prepares and distributes agendas and meeting materials.
- Talent Acquisition: Support recruitment efforts by coordinating interviews, assisting in candidate communications, running reports and analysis in support of the TA team.
- Maintain the CHRO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs. Timely prepare, reconcile, and submit CHRO expense reports.
- Assists with loading and maintaining contracts and/or service agreements in the contract management platform.
- Complete various special projects including creating PowerPoint presentations, spreadsheets, audit reports, and agenda materials.
- Upload HR related documents into Workday.
- Assists with document production in response to subpoenas and discovery requests.
- Assists with proofreading and formatting company policies.
- Monthly prepares, balances, and submits department invoicing.
- Assists with Company’s background check license requirements.
- Responsible for copying, scanning maintaining documents from employee personnel files, as requested.
- Responsible for assisting with onboarding logistics for the HR department. This includes ordering office equipment, office/ workstation set-up, requesting appropriate access requests, ordering office access cards/keys, preparing the first-day agenda with the hiring manager, etc.
- Open mail and determine where unaddressed mail should be distributed to the appropriate person(s) or department(s) in the Minnetonka office.
- Weekly orders office supplies for the Human Resources and Benefits Department.
- Complete audit of ESSOP/401(k) reports on a weekly basis.
- Upload all benefit related documentation into WorkDay, such as marriage certificates, birth certificates, life insurance beneficiary forms, proof of loss or gain of benefit coverage, medical support orders, divorce decrees, etc.
- Process weekly Flexible Spending Account reports.
- Review the opportunity to enroll report weekly, and notifies benefit-eligible employees, who have not enrolled in benefits, within the first 30 days of employment or when newly eligible for benefits.
- Initiate the request for Initial COBRA Notices via the Voya website, which will be distributed by Voya.
- Audit New Hire and COBRA reports.
- Prepare and send Federal Express packages, as requested by department staff.
- Assist with miscellaneous mailing projects for staff in the department, which may include, but not limited to mailing benefit Summary Plan Descriptions (SPDs) to COBRA participants, retirees, legal production and corresponds and employees on leave letters.
- Mail baby gifts to employees.
- Assist field personnel and employees on requests for information.
Essential Duties and Responsibilities:
- Ability to keep confidences and handle confidential sensitive information including PHI.
- Complies with Company policies, procedures, regulatory requirements and completes mandatory company compliance training by prescribed deadlines.
- At a minimum, the ability to work 8:00 a.m. to 5:00 p.m., Monday through Friday, in the office.
- Ability to work overtime as requested by management.
- Dependable, reliable and punctual attendance is required, which may include in-office attendance or attendance at company, industry or other events that occur outside regular business hours.
- Ability to accept supervision and direction, as well as constructive feedback.
- Ability to collaborate and interact effectively and professionally with all levels of management, employees and customers by email, phone, video conferences and in person.
- Demonstrates courtesy, flexibility, professionalism and is proactive and responsive to supervisor/manager, co-workers and customer needs and expectations.
- Other duties that may be assigned.
Knowledge and Skills Required:
- High school diploma, with a preference for post high school classes or an associate degree.
- Basic computer skills including proficiency in Microsoft Office Suite and Outlook.
- Ability to work in fast paced environment while successfully performing under extreme time constraints and meets prescribed deadlines.
- Strong attention to detail with excellent organizational skills, with ability to prioritize and handle multiple tasks and projects.
- Ability to act independently with sound judgment and take initiative.
- Written and verbal communications are clear, grammatically correct and business appropriate.
- Actively listens and is mindful of the role body language, gestures and other nonverbal actions can play in communication.
- Two years of experience of administrative tasks in a corporate or office setting.
Communication and Interpersonal Skills:
- Excellent professional written, verbal, listening and communication skills.
- Must be a personable, positive, and professional representative of the company.
- Ability to foster, develop and maintain professional and collaborative working relationships. Must be able to get along with others, i.e., peers, employees, supervisors, outside customers, and vendors. Lead by positive example.
- Ability to collaborate and interact effectively and professionally with all levels of management, employees and customers by email, phone, video conferences and in person.
- Actively listens and is mindful of the role body language, gestures and other nonverbal actions can play in communication.
Physical/Mental Demands:
- Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive data and information
- The ability to perform under pressure and be flexible with disruptions throughout the workday is required.
- Repetitive and continual keyboard activity and interaction with display monitors is required.
- Local/daily travel by automobile and overnight business travel by air and/or automobile, may be required.
Sedentary work: The majority of activity in this position involves sedentary work including sitting, standing, twisting, walking and the occasional need to lift or move objects.
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The estimated pay range stated represents the typical pay range for this position or similarly employed employees or employees performing substantially similar work. Factors which may be used to determine the actual pay rate may include, but are not limited to, education, training or experience; seniority; merit and work performance; quantity or quality of production; regional differences in compensation; differences in local minimum wages, or ability and effort.
Pay range for this position is: $45,000.00 - 60,000.00
Old Republic complies with all federal, state and local laws including minimum wage requirements. In the event a minimum hourly rate stated is lower than the minimum wage required by law, Old Republic will always pay an amount equal to or greater than the minimum wage required by law.
Benefits may include:
- Comprehensive medical, prescriptions, dental and vision plans
- 401(k) plan with a discretionary company match
- Shareholder Purchase and Reinvestment Plan
- Basic life and accidental death and dismemberment insurance premium paid by the company
- Voluntary supplemental life insurance for employees, spouses and dependent children
- Fertility and Family Building Benefits
- Paid Disability benefits
- Paid time off programs
- 11 Company paid holidays per year
- Flexible spending account
- Health savings account (available to High Deductible Health Plan participants only)
- Employee Assistance Program
- Educational Assistance Program
- Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
- Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
- Transportation benefit plan for mass transit, parking and vanpool, in several markets
Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies) please get in touch with your human resources representative regarding the application process.
For California applicants, please click the following link to view our
CCPA Applicant Notice
Old Republic Title is an Equal Opportunity Employer
Salary : $45,000 - $60,000
