Payroll Coordinator

The Old Rochester Regional School District/ MA Supt. #55 is seeking a Payroll Coordinator who will be responsible for processing in house payroll complying with all established District, municipal, DESE and general accounting principles and procedures, state and federal tax agencies, pension systems and a wide range of benefit vendors. Responsibilities • Prepares and processes bi weekly payroll for 400 employees which includes balancing payrolls to the general ledger, processing electronic payroll deposit files, printing paychecks and notices of electronic deposit. • Plans, manages and administers all staff voluntary and mandatory payroll deductions including but not limited to insurances, union dues, deferred compensation, retirement, etc. • Processes payroll for all staff appointments, salary adjustments, promotions, resignations, terminations, leaves of absence, and any other changes affecting the payroll. • Prepares employer quarterly and year-end tax agency reports (forms 940, 941, W2, etc. • Applies working knowledge of Social Security and Retirement Laws, federal, state and local tax laws, rules and regulations with respect to payroll preparation and maintenance of records. • Analyzes staff function so as to accurately assign appropriate payroll expense accounts to the General Ledger; creates new GL accounts as needed. • Manages payroll deduction codes for all employee records to ensure highest level of accuracy. • Creates and manages Job Classifications and Position Control Records for all District positions, salary/longevity/stipend schedule table as defined by union CBA’s / individual employment agreements for all employees to ensure accuracy of payment. • Updates all salary tables for each new collective bargaining unit contracts and applies batch salary changes; applies terms of CBA’s, MOA’s, Salary and Benefits Agreements and Employee Contracts to the Infinite Visions file. • Reconciles, processes and transmits the monthly retirement report to Massachusetts Teachers Retirement system utilizing MyTRS pension software and Plymouth County Retirement Association. • Performs other duties consistent with the scope and responsibility of the position as assigned, as may be required, and requested by the Assistant Superintendent of Finance & Operations or their designee. Essential Knowledge, Skills and Abilities • Ability to communicate effectively and successfully address questions from staff and other stakeholders. • Excellent analytical skills; ability to perform complex mathematical calculations to apply and manage employee compensation, benefits and related. • Ability to maintain regular and consistent job attendance to support multiple payroll cycles; highest level of job commitment and work ethic. • Excellent customer service skills and related professional characteristics including but not limited to the exercise and demonstration of tact, courtesy, respect, confidentiality under stressful circumstances. • Ability to multi-task and meet stringent deadlines. • Analytical skills to review, analyze and apply terms of multiple employee collective bargaining agreements, salary and benefits agreements and individual employee contracts. • Knowledge of municipal, DESE and general payroll accounting procedures. • Knowledge of MTRS and Plymouth County Retirement reporting requirements and process.