Credential Identification Program Specialist I

Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every client’s mission unconditional.

From our roots in Alaska’s Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.

Credential Identification Program Specialist I

Olgoonik is an Equal Opportunity Employer EEO AA M/F/Vet/Disability

Overview

The Credential Identification Program Specialist reports to the Diplomatic Security Identification Media Program Manager and performs specialized administrative and operational functions in support of a sensitive identification program for the Bureau of Diplomatic Security.

Primary Responsibilities

• Use electronic and physical records to track the status of all Diplomatic Security (DS) credential identification items and inventory;
• Collect DS credential identification items from departing personnel and process any requests for reissuance of cancelled items as memorabilia;
• Collect and store DS credential identification items issued to any personnel on extended leave or suspension;
• Coordinate reporting and replacement procedures for lost and stolen DS credential identification items;
• Maintain and secure inventory of credential identification items and related materials, to include such items as credential stock, credential badges, and security lapel pins;
• Work with the program manager, finance and procurement staff, and outside vendors to coordinate program inventory procurement;
• Prepare weekly activity reports for review and approval by the DS Identification Media Program Manager;
• Produce, update, and maintain program records, reports, and internal program audits;
• Prepare and/or edit program standard operating procedures and other procedural documents;
• Assist in periodic redesigns and updates of DS identification items;
• Assist in managing the computer-based key control issuing and tracking of all keys within the State Department domestic facilities to ensure those keys are properly secured;
• Assist in surveys to ensure each lock request meets the Department of State’s Physical Security Standards for Domestic Occupied Spaces requirements and coordinate installation with designated Physical Security Specialist and locksmith;
• Assist in maintaining the computer-based KeyWatch key control tracking program that secures and monitors the use of all keys within the Department of State providing daily reports to ensure those keys are protected and accounted for on a daily basis;
• Assist in providing guidance between the primary lock contractor and the Department of State;
• Assist in weekly checks and preventive maintenance on Department of State’s voice logger system and ensure that the system is properly recording incoming and outgoing telephone calls and radio transmissions;
• Provide assistance to mid-level managers to maintain security system/equipment by completing repairs and maintenance on primary security systems;
• Assist in producing, updating, and maintaining program records, reports, and internal program audits; and
• Assist the Identification Media Program Manager, Security Support Division (SSD) Division Chief, and Domestic Facilities Protection (DFP) Office Director with additional projects as assigned.
  
  

Supervisory Responsibilities

No supervisory duties are anticipated.

Education And/or Experience

• High School Education;
• 1 Year of general customer service experience;
• 1 Year of clerical or administrative experience.
  
  

Knowledge, Skills, And Abilities

• Good working knowledge of Microsoft Windows Applications/Programs, with a heavy emphasis on Microsoft Excel;
• Must be highly organized and have excellent oral and written communication skills in order to interface with Department of State personnel at all levels;
• Good typing skills;
• Ability to see tasks to completion in a timely fashion;
• Ability to follow oral and written instructions;
• Ability to work independently; and
• Ability to establish and maintain effective working relationships.
  
  

Certificates, Licenses, Registrations

Security Clearance:

SECRET Level Required

• Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation.
• Must be a U.S. Citizen.
• Must also be able to maintain a US Government SECRET clearance with the ability to obtain a Top Secret Clearance.
  
  

Physical Demands

The physical demands that will be required inside the work place and for the position. Must lift, will sit, answer the phone, type on a keyboard, move files, etc.

Travel

Travel, although not anticipated, could be required.

Work Environment

Work is in a standard office environment.

Additional Details

• Subsidiary: Olgoonik Solutions, LLC
• FLSA: Non-Exempt
• Requisition Nbr: 2014541
  
  

Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.