Office Assistant

The Office Assistant at Oline Construction plays a key support role at our Omaha headquarters, working closely with senior leadership and supporting day-to-day operations across the business. This position combines administrative excellence with elements of executive assistance and light project coordination. The ideal candidate is highly organized, proactive, and comfortable handling sensitive information with discretion.

As the first point of contact for many clients and visitors, this role is critical to maintaining a positive and professional office atmosphere. It also supports internal staff with scheduling, document management, communication, and other key tasks. Additionally, as the right hand to a senior executive, you’ll help manage communications, follow up on project milestones, support cross-functional initiatives, and keep the office running smoothly. Acting as a jack-of-all-trades, this position is perfect for someone eager to gain exposure to all sides of the business.

This role offers room for growth and increasing responsibility—an excellent opportunity for someone looking to explore multiple facets of a business and define their long-term interests through exposure and mentorship with the executive team.

Duties and Responsibilities:

Administrative Support

• Support the office and management team with daily administrative tasks
• Prepare, scan, copy, and organize digital and physical documents
• Schedule appointments and maintain calendars for internal staff
• Order and track office supply inventory
• Coordinate meetings, travel, and internal events

Front Office & Communication

• Greet and assist visitors, clients, and vendors professionally and warmly
• Answer and route 10–30 calls per day, take messages, and handle inquiries
• Communicate with field staff throughout the day to support scheduling and updates

Data Entry & Document Control

• Maintain organized records and databases for contracts, billing, and administrative files
• Assist with billing processes, estimates, and work order reconciliation
• Upload/download files, scan documents, and ensure consistent document tracking
• Verify certificates of insurance and maintain compliance records

Support Roles & Special Projects

• Assist with planning office events, coordinating catering, and preparing meeting materials
• Support social media or marketing tasks, if needed
• Photography skills are a plus for company events or marketing efforts

Required Qualifications:

• Valid driver’s license and reliable transportation
• Strong communication skills, both written and verbal
• Comfortable working in a fast-paced environment with frequent interruptions
• Able to multitask and maintain attention to detail
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Friendly, respectful, and professional demeanor
• Ability to work independently and collaboratively as part of a team

Preferred Qualifications:

• Previous experience in a construction or operations office environment
• Knowledge of construction industry, contracts, or project coordination
• Experience with QuickBooks or basic bookkeeping tasks
• Familiarity with social media platforms
• Notary Public or willingness to become one

Physical Requirements:

• Frequently required to sit, stand, walk, and reach
• Frequently lift and carry up to 25 pounds; occasionally up to 50 pounds
• Repetitive use of keyboard, mouse, and telephone
• Visual ability to read documents and operate office systems
• Must be comfortable in a collaborative, active office setting

Work Environment:

• Duties are primarily performed in an office environment at OLINE’s Omaha HQ
• Occasional interactions with field staff, vendors, and outside visitors
• Expected to maintain a professional, welcoming front-office presence

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $21 - $25