Executive Assistant

Job Title:Executive Assistant

Team:Executive

Classification:Full-Time, Exempt

Reports To:Executive Director

Direct Reports:None

Effective Date:March 2025

Position Summary

The Executive Assistant is responsible for exercising independent judgement and considerable initiative to provide a wide range of administrative and managerial support to Executive Leadership. S/he may also serve as Project Coordinator for special assignments, which may involve maintaining accurate documentation, assigning tasks, controlling schedules, communicating progress and managing expenditures.

Position Qualifications

For Employment with Oliver Gospel

A believer in Jesus Christ

Affirm without reservation Oliver Gospel’s Statement of Faith

Fully support Oliver Gospel’s Mission and Vision Statements

Ability and desire to work in harmony with other Oliver Gospel employees

Due to sensitivity for potential impact upon Oliver Gospel’s Program Participants, the use of tobacco

and/or vaping products is not permitted during scheduled work hours or at any Oliver Gospel event

Valid South Carolina driver’s license

For the Executive Assistant

Associate degree in Business Administration or equivalent education and experience in a related field

Experience in serving as an Executive Secretary or equivalent role

Ability to work independently while staying aligned with the priorities of the supervisor

Ability to establish and maintain effective working relationships, with proper boundaries

Knowledge of PC-based software and relevant applications and office equipment

Position Responsibilities

Act as the representative of the Executive Director, filtering requests for effective allocation of time

Take authorized action, using initiative and discernment, to see that tasks are handled or delegated

Serve as Project Coordinator for special assignments from the Executive Director

Filter workload and projects away from the Executive Director to allow focus on larger goals

Manage written and oral correspondence from and to the Executive Director

Manage donor relations on behalf of the Executive Director, including Thank You correspondence

Maintain files and filing system for the Executive Office

Manage the Executive Director’s appointment, business travel and speaking calendar

Keep a running log of the Executive Director’s schedule for salary allocation purposes

Complete expense reports for the Executive Office

Provide authorized support for the Board of Directors and Board meetings

Plan, attend, prepare materials and presentation documents, order food, take minutes for meetings

Make conference registration, travel and lodging arrangements as needed

Maintain a detailed knowledge of OG governance processes and protocols, including the bylaws

Perform other duties as assigned

Core Competencies

Experienced team player

High degree of interpersonal diplomacy

Excellent attention to detail with a sense of urgency

Strong communication and organizational skills

Ability to be results oriented in meeting deadlines

Ability to perform all duties with integrity and excellence

Ability to prioritize with an emphasis on quality and accuracy of work

Ability to honor confidences and keep confidential information

Servant attitude with leadership positive ability to represent the vision and values of the mission and its leaders in all settings

Mental and Physical Demands

Ability to work in a changing, growth-oriented environment

Ability to concentrate and apply mental processes

Ability to work with disruptions, critical issues and emotional individuals

Ability to operate with a positive attitude

Ability to move seamlessly from one task to another

Ability to participate in occasional travel experiences

Ability to remain in a stationary position for long periods of time

Ability to operate a computer and other office equipment for long periods of time

Ability to move about inside the facility to engage employees, residents and/or guests

Ability to occasionally bend, squat, kneel, reach upward and/or outward in performing tasks

Ability to frequently lift, carry, push and/or pull items weighing up to 10 pounds

Ability to engage in limited exposure to health-related issues, such as colds, viruses, etc.