Property Management Coordinator

Property Management Coordinator

Classification: Non-Exempt

Reports to: Vice President Property Management

Summary/Objective

This position works with the Property Management team to oversee and coordinate all day-to-day operations for the company’s growing portfolio. To provide prompt and efficient executive level administrative support for the property management department.

Essential Functions

•    Supports members of the property management team as assigned.

•    Processes move-ins and move-outs.

•    Communicates and develops cooperative working relationships with vendors, and tenants.

•    Assists the property management team in addressing tenant complaints, questions, requests, and issues in a timely manner.

•    Reads and understands lease language.

•    Conducts property inspections, fluctuating space verifications, and tours with the property management team.

•    Creates task lists to achieve company goals.

•    Complies with company policies and procedures.

•    Ensure repairs are noted and completed on a timely basis.

•    Vendor Management

•    Creates and follows-up on work order requests.

•    Responsible for assisting with invoices and verification of invoices.

•    Assists with tenant chargebacks.

•    Assists in obtaining bids for services.

•    Runs reports in Yardi as needed.

 Competencies

•    Collaboration

•    Strong written and verbal communication skills

•    Effective organizational and problem-solving skills

•    Relationship Management

•    Organized

•    Task oriented

•    Ability to work in a fast-paced environment.

•    Detail oriented

•    Ability to work independently.

•    Ability to present self in a neat, clean, and professional manner throughout the workday and/or whenever present as a representative of Olymbec.

Supervisory Responsibility

No supervisory responsibility. 

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, touring of building and spaces throughout various Olymbec owned properties is required. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; climb stairs; squat; kneel; stand; walk; use hands, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Driving is required.

Preferred Education and Experience

•    Bachelor’s degree preferred.

•    Two (2) years’ commercial property management.

•    Yardi experience preferred.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday 9:00 a.m. until 5:00 p.m. May be required to work overtime without notice. This position is expected to be on call for any emergencies.

Travel

Local and overnight travel may be required.

Additional Eligibility Requirements

Must have a valid driver’s license.

Work Authorization/Security Clearance (if applicable)

Must be able to legally work in the United States.

AAP/EEO Statement

OLYMBEC USA is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender, sexual orientation, age, physical or mental disability, medical condition (including pregnancy), citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state or local law. All of our employees, other workers and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits and termination of employment.

OLYMBEC USA also complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local laws. Consistent with those requirements, we will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship. If you believe you need an accommodation, refer any such request to your supervisor. We will also, where appropriate, provide reasonable accommodations for an employee's religious beliefs or practices.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.