Program Coordinator - M&T

Program Coordinator

Salary: $41,724 - $55,584

Classification: Program Coordinator

Reports to: Dean of M&T

Priority consideration to those who apply by March 23rd, 2025

Olympic College enriches diverse communities through quality education and support, fostering lifelong learning and student success. The Manufacturing & Trades (M&T) Division prepares students for careers in industries such as carpentry, electrical, plumbing, HVAC, welding, and precision manufacturing. This position provides administrative support to the Dean, faculty, staff, and students, ensuring smooth operations, scheduling, documentation, purchasing, and program planning. Acting as a liaison between the division and OC leadership, faculty, students, advisory committees, and industry partners, this role supports over 60 faculty members, five staff, and 500 students.

• Implement and assess policies and procedures for the day-to-day management of the Dean's Office.
• Monitor, advise and update the Dean of calendar events, appointments and phone calls.
• Represent the dean at meetings, events and happenings as delegated.
• Represent M&T at OC wide campus events and report back to the Dean.
• Make informed administrative decisions and recommendations related to program administration, workflow management, and resource allocation to ensure operational efficiency and compliance.
• Coordinate and maintain the Dean's calendar, collaborating with multiple stakeholders to ensure efficient scheduling and accurate planning.
• Assess priorities and deadlines to determine urgency and provide recommendations as needed.
• Develop and distribute meeting agendas, presentation materials, and meeting notes to faculty, staff, and stakeholders for division, tenure, and other assigned M&T meetings.
• Assist with inquiries and provide resolutions, escalating complex inquiries to the appropriate personnel as needed.
• Maintain the division calendar to ensure tenure and other project milestones are met.
• Develop and distribute email communications regarding program related information
• Work with faculty to ensure their requested facility needs and requests are met.
• Advise students, staff, and program participants regarding content, policies, and activities.
• Schedule all division level tenure committee meetings.
• Write minutes at all division tenure committee meetings and upload to Canvas
• Assist all division probationer faculty with documentation upload to Canvas.
• Execute comprehensive administrative and purchasing support
• Research and verify federal and state vendor compliance and fulfillment of all procurement requirements when purchasing division and discipline supplies.
• Other duties as assigned.
  
  

Minimum Qualifications

• High school graduation or equivalent
  
  

Desired Qualifications

• Two years of experience in the program specialty
  
  

Terms of Employment

Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.

Benefits

This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $41,724 - $55,584 annually. All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:

Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave - vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.

For more information regarding benefits, please visit our website here.

Conditions of Employment

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
• Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read ourEquity Statement). All applicants are required tosubmit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.
  
  

How To Apply

Required

To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:

• Olympic College Online Application
• Resume
• Cover Letter - in your cover letter describe how your experience sets you apart for this position.
• Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.
  
  

EEO Statement

Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies:HRticket@olympic.edu. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.