What are the responsibilities and job description for the Program Specialist 3 - Career and Technical Education (CTE) Dual Credit position at Olympic College?
Description
Salary: $56,880-76,608
Classification: Program Specialist 3
Reports to: Associate Dean K12 Partnerships & Outreach
This position supports the program’s recruitment, outreach, registration, advising, and reporting functions while working closely with program participants, staff, and outside entities. This position manages, monitors, and tracks program standards, participant eligibility, and academic progress for dual credit students (CTE, CiHS, Running Start), including potential program participants. This position manages and completes all Memorandums of Understandings (MOUs), articulation agreements, and billing with the high schools and districts. This position resolves complex problems or issues that arise.
Essential Functions
- Maintain articulation agreements, program applications, course registrations, and transcription of eligible dual credit to ensure program integrity and quality assurance.
- Prepare the annual Memorandum of Understanding (MOU) Agreement, with any proposed changes to policy and WSEC billing for partner districts
- Assist students and high school stakeholders with SERS account creation, course registration, and entering grades.
- Transcribe eligible dual credits earned by high school students; print transcripts, and prepare letters to go out to students that have earned credit along, with a copy of their unofficial transcript.
- Monitor articulation agreement coverage periods and initiate renewals as required, and track articulation agreements approval progress and facilitate the process as needed.
- Maintain the Programs of Study inventory for the CTE program.
- Monitor Olympic College initiated course changes that may impact existing articulation agreements and recommend resolution for complex problems and issues related to the program.
- Review students’ dual credit information and assess possible needs to develop a student success plan at Olympic College.
Provide direct customer service for Dual Credit program to ensure program integrity and quality assurance.
Provide budget monitoring, compliance reporting, and other reporting support for Dual Credit Program.
Qualifications
Minimum Qualifications:
- High School Diploma or equivalent
Preferred Qualifications:
- Associate degree with 2 years' experience in a higher education environment
- Experience with PeopleSoft Campus Solutions
- Advanced knowledge of Microsoft 365 Suite
- Adherence to and knowledge of FERPA.
Additional Information
Terms of Employment
This is a full-time classified position scheduled to work 40 hours per week, with a salary range of $56,880 - 76,608. All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:
Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.
For more information regarding benefits, please visit our website here.
Conditions of Employment
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
- Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our Equity Statement). All applicants are required to submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:
- Olympic College Online Application
- Resume
- Cover Letter - in your cover letter describe how your experience sets you apart for this position.
- Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.
EEO Statement
Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies: HRTicket@olympic.edu or 360-475-7300 This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Salary : $56,880 - $76,608
