Billing Specialist

OlyCAP is hiring a Billing Specialist in Port Townsend, Washington. This is a full-time position with benefits. A summary of the position is provided below, and the full description is available at www.olycap.org (under the "Get Involved" tab, click on Employment).

Important Note: We welcome a resume and cover letter describing your interest in this position. However, OlyCAP requires a completed job application from anyone selected for the next step in the hiring process (an interview). The application is available at www.olycap.org. Closes when filled. EOE.

JOB SUMMARY:

The Billing Specialist is responsible for managing the billing process and ensuring accurate and timely invoicing for products and services. This role requires attention to detail, strong analytical skills, and effective communication abilities to interact with clients and internal teams.

ESSENTIAL JOB FUNCTIONS:

· Invoice Preparation: Generate, review, and send invoices to clients and funding agencies in a timely manner, ensuring accuracy in pricing and terms.

· Account Reconciliation: Reconcile customer accounts and resolve discrepancies promptly.

· Data Entry: Maintain accurate billing records in the billing system, ensuring all transactions are documented correctly.

· Customer Communication: Respond to client inquiries regarding billing, payment processing, and account status, providing excellent customer service.

· Payment Processing: Monitor incoming payments, apply them to the appropriate accounts, and follow up on outstanding invoices.

· Reporting: Prepare billing reports for management, including accounts receivable aging reports and revenue forecasts.

· Compliance: Ensure compliance with relevant regulations and company policies regarding billing practices.

· Collaboration: Work closely with customer service and finance teams to resolve billing issues and improve processes.

· Process Improvement: Identify areas for improvement in the billing process and implement changes to enhance efficiency.

· Perform other duties as assigned

KNOWLEDGE SKILLS AND ABILITIES

• Should demonstrate broad oversight experience in an office setting, be highly organized and self-motivated, and have excellent oral and written communication skills

• Demonstrate ability to utilize sound judgement, work effectively under pressure, and maintain high level of confidentiality

• Demonstrate ability to effectively manage multiple complex projects with critical deadlines

• Strong computer skills utilizing word processing, spreadsheet, as well as strong typing, filing, and record keeping skills

• Able to demonstrate a genuine concern and respect for all cultures and diverse populations served by OlyCAP

QUALIFICATIONS:

· Education: Associates and/or Bachelor’s degree in finance, Accounting, Business Administration, or related field preferred. (A high school degree will be considered based on an applicant's experience.)

· Experience: Minimum two years of experience in billing, accounts receivable, or a related field. Experience with USDA billing and other government agencies is a plus.

· Technical Skills: Proficient in billing software and Microsoft Office Suite (especially Excel).

· Attention to Detail: Strong attention to detail and accuracy in financial data handling.

· Analytical Skills: Ability to analyze data and resolve discrepancies effectively.

· Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with clients and colleagues.

Job Type: Full-time

Pay: $20.03 - $24.40 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• We would like to receive a cover letter describing your interest in this position when a resume is submitted through Indeed. Do you plan to submit a cover letter?

Experience:

• billing: 2 years (Preferred)

Ability to Commute:

• Port Townsend, WA 98368 (Required)

Ability to Relocate:

• Port Townsend, WA 98368: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $24