Administrative Coordinator

Job Summary
This person will oversee the day-to-day office and administrative functions that result in a smooth workflow– including handling communications, registration, and bookkeeping.

Responsibilities:
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Communication and Outreach

• Available as first contact for inquiries about programs and organization.
• Receives and processes mail.
• Maintain website and social media. Keep up to date with events, sponsorships, programs forms and community members.
• Maintain ONE website, social media accounts, donor database, jovial registration software and all software necessary to run programs, accept donations, and keep organizational records.
• Maintain an up-to-date mailing lists

Organizational Management

• Renew, file, and update all essential insurance, licences, and reports to maintain non-profit and organizational operations:
• General Liability and Director and Officers’ insurance
• State Non-Profit Annual Report and Renewal
• Annual B&O Excise Tax
• Annual Federal 990 Tax Form (with help from accountant)
• County Conditional Use Permit and other land use agreements
• Coordinates IT resources, troubleshooting, and planning including maintenance of Google services (Gmail, Drive, Docs, Sheets, calendar) and mobile phone.
• Maintains office space, supplies, furniture, equipment, and resources including communication of office operations and systems to all staff for smooth operations
• Oversee daily office operations and ensure efficient workflow
• Maintain organized records and files (both digital and physical)

Financial Management

• Track budget throughout through monthly reconciliation using Quickbooks and submit monthly financial reports and budget updates for the Board
• Support the Tuition assistance committee in determining and distributing awards based on annual budget
• Run monthly Payroll and complete monthly payroll report using Gusto and Quickbooks
• Ensure sound financial management practices including Local, State and Federal Laws, GAPs and Industry best practices
• Ensure quarterly taxes,annual 990, and annual state B&O excise tax are filed
• Oversee the maintenance of Quickbook system

Registrar

• Manage registration process for all programs including form updates and creation, waitlists, billing, confirmations, family contact information, and reminders
• Using Jovial software, manage registration, enrollment, student files, billing/accounting
• Maintaining waitlists for classes at capacity
• Communicate with interested families, answer questions and help orient incoming families into our programs and guide through the registration process.
• Coordinate scheduling of current families who switch, drop or add class days.
• Available for a broad range of other logistics, coordination and general administrative tasks.

Compensation:

Hourly wage $21-24 DOE, 15 hours per week

Benefits package of 1/20 Paid time off, professional development stipend

Job Type: Part-time

Pay: $21.00 - $24.00 per hour

Expected hours: No more than 15 per week

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Ability to Commute:

• Carlsborg, WA (Required)

Ability to Relocate:

• Carlsborg, WA: Relocate before starting work (Required)

Work Location: Hybrid remote in Carlsborg, WA

Salary : $21 - $24