What are the responsibilities and job description for the Administrative Coordinator position at Omega 365?
Duties and Responsibilities:
- Greet clients and visitors warmly, ensuring a welcoming office environment.
- Answer phone calls, take messages, and direct inquiries to the appropriate department.
- Complete confirmation and reminders for coaching sessions and meetings.
- Provide virtual and in person training support as needed.
- Ensure all coaching materials and meeting rooms are prepared in advance.
- Assist with general office administration, including filing, generating reports, and setting up meetings.
- Follow up with prospective clients for various programs offered by the company
- Manage scheduling for coaches, ensuring alignment with client needs.
- Assist with calendar management for coaches
- Assist in conducting monthly telephone audits.
- Assist with preparation and logistics for seminars and training sessions.
- Prepare and submit daily progress reports.
Requirements:
- Diploma in Business Administration or related field.
- At least 2-3 years of experience in an administrative role.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite.
- Excellent organizational and time-management abilities.
- Attention to detail and accuracy in handling documents and records.
- Ability to multitask and work independently or as part of a team.
- Experience with purchase order preparation is a plus.
