What are the responsibilities and job description for the Administrative Assistant position at Omiz Staffing Solutions (OSS)?
Job Responsibilities
-Pro-actively manage several senior executive (3 ) calendars with global demand for their time.
-Understand key clients and business priorities in alignment with the executives' roles to be a client of their time.
-Collate agendas for key meetings and take detailed minutes where necessary.
-Handle sensitive information according to the letter and spirit of Firm policies.
-Provide logistical support for executive meetings and regional department meetings and events inclusive of conference room booking, catering, attendance tracking, multimedia procurement, etc.
-Travel and Expense management inclusive of travel booking, visa requests, expense authorization requests, tracking travel cost and expenses vs. a budget, etc.
-Build strong networks with internal and external counterparts and developing good working relationships with other Executive Assistants across regions and divisions.
-Organize regional social and philanthropic events.
-Work outside of normal working hours when necessary (e.g., early morning) to accommodate meeting preparation requirements.
-Report to office minimum of 3 days/week.
Required Skills
-Strong ability to communicate clearly both written and verbal.
-Excellent Microsoft Office suite skills (Outlook, Word, PowerPoint, Excel).
-Ability to be resourceful and overcome challenges and knowledge gaps independently.
-Exceptional attention to detail and highly organized.
Experience Desired
-Associate degree
-Experience in the banking or technology industry
-Experience managing the Jive employee engagement platform
