What are the responsibilities and job description for the Executive Administrative Support position at Omni Consulting Solutions?

OMNI Consulting Solutions is a rapidly growing boutique government consulting firm dedicated to delivering exceptional service-to our customers, team, communities, and country. We are seeking a professional, highly motivated Executive Administrative Assistant to support the executive-level front office for a critical law enforcement agency.

Fast-paced environment, multitasking, and excels at providing excellent customer service. Exceptional organizational skills and a can-do spirit to deliver high-quality services

Key Responsibilities :

Front Office Operations :

Provide administrative support to the executive team, including clerical tasks, office organization, and managing daily scheduling for leadership.

Assist with calendar management, conference room schedules, and meeting invites.

Receive and screen visitors and telephone calls while maintaining a professional presence.

Documentation and Reporting :

Prepare, maintain, and manage documentation, procedures, and user reference manuals.

Develop, draft, and edit reports, presentations, briefs, proposals, and other documents.

Manage document versioning and ensure materials are reviewed and finalized using Microsoft Office products.

Meeting and Event Coordination :

Obtain and deliver materials for scheduled meetings and facilitate day-to-day executive operations.

Coordinate and support meetings and special events, including amenities, accommodations, and visit requests.

Prepare travel requests, arrange accommodations, and manage visit scheduling.

Records and Budget Management :

Serve as records manager, maintaining office files, customer logs, records, and organizational charts.

Assist with equipment inventory management and track transaction-level budgets and bills.

Process training requests, travel vouchers, and personnel-related documents.

Project and Stakeholder Coordination :

Gather and review information from stakeholders to ensure documentation is accurate and approved.

Track projects involving government personnel, contractors, and other partners, providing updates and facilitating meetings as needed.

Experience : Minimum of five (5) years of professional experience in an administrative or executive support role.

Technical Skills :

Proficiency in Microsoft Office Suite, specifically Word, Excel, and PowerPoint.

Familiarity with standard office equipment (e.g., telephones, copiers, scanners, shredders).

Soft Skills :

Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.

Strong organizational and time-management skills, with an ability to prioritize tasks effectively.

Attention to detail and a proactive, task-oriented mindset to handle multiple projects in a fast-paced environment.

Other Requirements :

Prompt, regular attendance.

Bachelor's Degree is required.

Top Secret clearance is required.

Why Join OMNI?

OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward and through creative and entrepreneurial leadership Omni maintains a bold reputation within the DoD / Aerospace community and across the various other industries we support.

As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents :

Medical Coverage

Dental Benefits

Vision Benefits

Life Insurance

401(k) Retirement Plan with Employer Matching

Fully Vested on Day 1 of Employment

Paid Time Off & Sick Leave

Company Sponsored Social Events

IS IT A MATCH?

If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started.

Even if you aren't a match, we may still be interested! We will keep your resume on-file and will let you know if something matching your skills comes along

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