Procurement Manager

Job Summary:          Under the direction of the Associate Director, Procurement (ADP), the Procurement Manager (PM) of Omni Family Health (Omni) provides strategic sourcing and negation to a growing network of state-of-the-art health centers serving California’s Central Valley. As a member of the Fiscal Department, the PM is responsible for managing procurement initiatives, including finding suppliers, negotiating contracts, and ensuring efficient, cost-effective, and quality procurement of goods and services.

Job Duties:

1. Manages the day-to-day operations of the Procurement division, ensuring proper workflow, compliance, exceptional customer service, and performance standards are met by the team.
2. Proposes improvements to the current purchasing system that will improve vendor relationships and lower the cost of doing business and coordinating delivery of products and services to meet realistic schedules.
3. Manages and provides guidance to the Procurement team, ensuring high-quality and timely execution of projects and tasks in alignment with organizational objectives. Provides guidance through training and development, conducts performance reviews, scheduling, hiring, handles disciplinary actions, and recommends terminations when appropriate.
4. Collaborates with inventory control to develop metrics for gauging inventory level needs and then maintaining those levels throughout the year.
5. Reviews all purchase requests to make certain that products or services are purchased for a reasonable and legitimate business purpose and that the requests for purchases have been properly authorized.
6. Responsible for conducting negotiations with supplies as necessary. Agreements, purchase orders, or other contractual documents are personally prepared and approved by the Procurement Manager, or by other members of the Procurement team as delegated by the Procurement Manager.
7. Researches new products, processes, and recommends those that could be beneficial to the company as well as attending trade shows and seminars to keep informed of the latest technology.
8. Recommends, drafts, and updates policies and procedures and ensures compliance within the department.
9. Conducts research and analyses to make forecasts to anticipate supply problems and take preventive actions.
10. Effectively communicates with management on any business development that might affect the company and makes recommendations regarding those developments.
11. Resolves supplier/contractor disputes, if required, and ensures compliance in contractual obligations to the company and that they are serving the company's best interest.
12. Develops and maintains annual budget for the Procurement division and monitors the approved budget to control all costs.
13. Ensures the department provides cohesive support to the mission, vision, and core values while delivering superior customer service.
14. Works closely with all corporate branches, divisions, and/or departments in accordance with Omni’s policies and procedures.
15. Other related duties and/or responsibilities as the PM may be assigned from time to time.
16. Some travel may be required.

Additional Duties:

1. Health Insurance Portability and Accountability Act (HIPAA) Compliance: Responsible for maintaining abreast of and in compliance with all HIPAA regulations and requirements.
2. Compliance: Ensures compliance with all local, state, and federal regulations.
3. Quality Assurance/Quality Improvement (QA/QI): Participates in QA/QI activities and contributes towards the overall quality improvement initiatives of the organization.
4. Information Technology (IT): May be required to learn and use the electronic health record and its components as required by the job functions and highlighted in the policies and procedures. These components include NextGen, Practice Management System (PMS), Quality Systems Inc. (QSI), and other electronic features as they are developed and implemented, as applicable to work environment.
5. Patient Centered Medical Home (PCMH): All employees will participate in PCMH at Omni Family Health.
6. Audits: Contributes to required Health Resources and Services Administration (HRSA), Operational Site Visit (OSV), The Joint Commission (JC), and other audit events.

Qualifications, Education, and Experience:

1. High School Diploma or GED certificate.
2. Bachelor’s Degree in Supply Chain Management, Business Administration, or a related field.
3. Five (5) years of experience in inventory and supply chain operations, with two (2) years in a management position.
4. Association for Operations Management (APICS) certification preferred.

Skills/Competencies:

1. Provides strong leadership, sets a good example, skilled decision maker, motivator, encourager.
2. Offers feedback, coaches employees appropriately, rewards employees wisely, takes mentoring role, challenges and develops employees, offers opportunity.
3. Communicates well (written and verbal), delivers presentations, has good listening skills.
4. Understands facets of job, aware of duties and responsibilities, keeps job knowledge current.
5. Manages workload, works efficiently, meets goals and objectives.

Service Commitments:

1. Must be alert and respect confidentiality of information of all types “general personnel, and/or patient related information.”
2. Promotes and believes in Omni’s mission statement.
3. Ability to relate to the public regardless of race, ethnicity, religion, age, sex, disability, or economic status.

Responsible To:         Associate Director, Procurement

Classification:           Exempt